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A PORTABLE GUIDE TO
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R
AUDIX VOICE MESSAGING
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TABLE OF CONTENTS 12 Modify a Recorded Personal Greeting 12 Activate Other Existing Personal Greetings 1 Welcome to AUDIX® 14 Listen to or Scan Greetings 1 Listening to Prompts/Getting Help 15 Review Outgoing Messages 2 Logging In 15 Review Outgoing Messages/Headers 2 Leaving AUDIX 15 Modify/Resend Outgoing Message 3 AUDIX Terms 17 Change Password/Administer Lists 4 Record (Send) Messages 17 Create Mailing List 4 Address/Send Message 17 Review/Modify List 4 For Each Individual 18 Scan List Summa
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LOGGING IN Press **X to exit AUDIX and place another call or drop AUDIX from a 1. Dial your AUDIX number and wait for conference call. the system to answer. 2. Press (if calling from your ext.). Your AUDIX number ________ OR Your extension ________ Enter your extension and press . 3. Enter your password and press . TIPS NOTE: Your AUDIX system may require Get your initial password from your that you record your own name when you system administrator. log in the first time. If so, AUDIX will 2 See
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RECORD (SEND) MESSAGES For Lists of People – (See page 17 to create lists.) 1. Press 1. Press *L. 2. Speak message. PRESS Press (if you are list owner). Edit – OR Press 1 to stop/pause. Enter list owner’s address and THEN press . Press 1 to continue. Enter list ID (name) and press . Press 2 3 to play back. Repeat either group of steps Press *D to delete and re-record. above for more individuals or (Begin at step 1.) more lists. 4 5. Press ** to send now 3. When done, press * to app
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LISTEN TO MESSAGE RESPOND TO MESSAGE 1. Press 2. 4. Choose one: 2. Listen to message header. PRESS Call sender directly, press 1 0. 3. Press 0 and listen to message. A B C Reply to sender by voice mail: — Press 1 7 and speak Options – message (to send reply Respond, go to step 4. only). Press 2 3 to play back summary. OR Press *D to delete and skip to next Press 1 1 9 and speak summary. If, immediately after message (to attach deleting a message, you need to 6 original). restore it, pres
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You can have up to three different MULTIPLE PERSONAL greetings active simultaneously, and you GREETINGS — AN OVERVIEW can assign different greetings for the AUDIX allows you to greet callers with a following call-type combinations: personal message, as an answering machine Internal and external calls does. But AUDIX can also allow you to Busy and no answer calls record up to nine different greetings and to Prime-time and out-of-hours calls play one greeting for all callers or specific Prime-time
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hours calls, you must initially ADMINISTER GREETINGS specify internal/external or If you plan to use one greeting for all busy/no answer call types and calls, go to Record a New Greeting. If you PRESS out-of-hours call types. Once plan to distinguish between call types, go D E F you have specified the out-of- to Administer Call Types. hours call type, other call types automatically apply to prime- time calls only. ADMINISTER CALL TYPES 3. Choose one: 1. Press 3 4. To distinguish between 2
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CONTINUED FROM PAGE 11 Press 2 to see if greeting is active. To distinguish between prime-time and Press 0 to play the greeting. out-of-hours calls, press 3. Press *D to delete the greeting, then go To remove the prime-time and out-of- to step 3 of Record a New Greeting. hours distinction, press 4. Repeat step 5 as necessary. To use the same greeting for all calls, press 5. 6. Press * to approve greeting as is. Repeat step 2 until call-type setup is NOTE: AUDIX usually returns you to step correc
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LISTEN TO OR SCAN GREETINGS AUDIX allows you to listen to specific greetings or to scan the status of all greetings using the following easy steps: 1. Press 3. 2. Press 0 to listen to a specific greeting and enter the greeting number you wish to hear. OR Press 2 to scan all greetings. 3. Listen to AUDIX prompts. 14 REVIEW OUTGOING MODIFY / / RESEND MESSAGES / / HEADERS OUTGOING MESSAGE 1. Press 4. PRESS For an Undelivered, Nondeliverable, 2. Listen to header and press 0 to G H I or Filed M
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CONTINUED FROM PAGE 15 Addressee Options – TIP 5. Choose one: If you send a filed message to a Filed & Nondeliverable Messages – recipient, the message leaves your file cabinet. To retain a To send to a new recipient: copy of the message, you must — Enter address and press save a copy of it again after (Repeat for more recipients.) you approve it. — Press** to send now. OR — Press* to approve message and access Options Menu. 16 Undelivered Messages – Press ** to send to original recipient only. To
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CONTINUED FROM PAGE 17 To add/delete one or more specific CREATE / / ADD TO PERSONAL entries, press 1. DIRECTORY — PressY orN to change list status The personal directory allows you to use (public/private). system directory information more efficiently — Enter new address/address to through aliases (abbreviations for those you call delete and press . (Confirm name, frequently). and if deleting, press *D.) Repeat for each new recipient/deletion. 1. Press 5 2. — Press* to stop adding/deleting 2. Pres
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LISTEN TO HEADERS TIP AND / / OR MESSAGES If you select headers only, press 0 to listen to the PRESS 1. Press 7. accompanying message just P R S 2. Choose one: after each header plays. Press 1 to scan headers and Mobile phone users will find messages. this "hands-free" feature Press 2 to scan headers only. useful. Press 3 to scan messages only. 3. Make selection and listen. 20 Options – SCAN Do nothing. AUDIX will alert you MESSAGES as it skips to the next message after QUICKLY a 3-second
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MAILING LISTS _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ _________________________________
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categories 3,6,7,15,20 lists, mailing - cont. INDEX review 17,18 Change Password 17 summary 18 A activate Check Outgoing Messages 15 call types 10 M messages commands, basic 27 greeting 11 incoming 3 D directory, personal 18 other existing pers. greetings 12 outgoing 3 create 18 Activity Menu 1,3,7,10,19,27 schedule delivery 5 modify 19 address 3,4,5,7,16,17,18,21 summary 6 review 19 address message 4 Multiple Personal Greetings 8 Administer Greetings 10 F file cabinet 3,16 O Options Menu 4,5,6,7
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YOUR PERSONAL DIRECTORY _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ ______________________________________ _ _______________________
