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5400 Series All-In-One
User's Guide
July 2006 www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
All other trademarks are the property of their respective owners.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
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Important Safety Information Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord. Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible. To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. Refer service or repairs, other than
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Contents Finding information about the printer.................................................................................9 Setting up the printer..........................................................................................................12 Checking the box contents........................................................................................................................12 Installing another language control panel...................................................
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Loading paper and original documents............................................................................43 Loading paper............................................................................................................................................43 Loading various paper types......................................................................................................................43 Loading original documents into the Automatic Document Feeder....................
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Scanning..............................................................................................................................65 Scanning a document................................................................................................................................65 Customizing scan settings using the computer.........................................................................................65 Scanning documents or images for e-mailing...................................
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Finding a printer/print server located on remote subnets ................................................................................... 86 Network troubleshooting tips .............................................................................................................................. 86 Maintaining the printer........................................................................................................87 Changing print cartridges..........................................
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Cannot scan to an application .......................................................................................................................... 101 Cannot scan to a computer over a network ...................................................................................................... 102 Fax troubleshooting.................................................................................................................................102 Cannot send or receive a fax...............
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Finding information about the printer Setup sheet Description Where to find The Setup sheet gives you instructions for setting up You can find this document in the printer box or on the Lexmark hardware and software. Web site at www.lexmark.com. Getting Started or Setup Solutions booklet Description Where to find The Getting Started booklet gives you instructions for You can find this document in the printer box or on the setting up hardware and software (on Windows operating Lexmark Web site at
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Help Description Where to find The Help gives you instructions for using the software, if your While in any Lexmark software program, click Help, Tips printer connects to a computer. Help, or Help Help Topics. Lexmark Solution Center Description Where to find The Lexmark Solution Center software is included on your To access the Lexmark Solution Center: CD. It installs with the other software, if your printer 1 Click Start Programs or All Programs Lexmark connects to a computer. 5400 Ser
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Limited Warranty Description Where to find (US) Where to find (rest of world) Limited Warranty Information To view the limitations and conditions of this Warranty information varies by limited warranty, see the Statement of country or region. See the printed Lexmark International, Inc. furnishes Limited Warranty included with this printer, warranty that shipped with your a limited warranty that this printer will or set forth at www.lexmark.com. printer. be free of defects in materials and workma
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Setting up the printer Checking the box contents 2 3 1 4 7 5 6 Name Description 1 Black print cartridge Cartridges to be installed into the printer. Note: Cartridge combinations vary depending on the product purchased. 2 Color print cartridge 3 Telephone cord Use for faxing. For more information about connecting this cord, see “Choosing a fax connection” on page 13. 4 Power cord Attaches to the power supply port located at the back of the printer. 5 Setup sheet Instructions on setting up printer
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Installing another language control panel These instructions apply only if you received one or more additional language control panels with the printer. 1 Lift and remove the control panel (if one is installed). 2 Choose the correct control panel for your language. 3 Align the clips on the control panel with the holes on the printer, and then press down. Getting the printer ready to fax CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrica
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Equipment Benefits See this section Receive both incoming voice messages and “Connecting to an answering machine” � The printer faxes. on page 18 � A telephone � An answering machine � Three telephone cords Send faxes using the computer or the printer. “Connecting to a computer with a � The printer modem” on page 19 � A telephone � A computer modem � Three telephone cords Using an RJ11 adapter Country/region � United Kingdom � Italy � Ireland � Sweden � Finland � Netherlands � Norway � France �
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If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment: 1 Remove the plug from the EXT port on the back of the printer. Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the adapter, as shown, will not function properly. 2 Connect your telecommunications equipment directly to the EXT port on the back of the printer. Country/region � Saudi Arabia � Israel � United Arab Emirates
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2 Connect your telecommunications equipment directly to the EXT port on the back of the printer. Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the adapter, as shown, will not function properly. Country/region � Germany � Austria � Switzerland There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer. Note: Do not remove the plug. If you remove it, other telecommunicati
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3 Connect the other end of the telephone cord into an active telephone wall jack. Connecting to a telephone Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer. Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page
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4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer. Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes. Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page 14. 1 Make sure you have the following: � A telephone � An answering machine � Three te
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3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the answering machine. 5 Connect a third telephone cord from the answering machine to the EXT port of the printer. Connecting to a computer with a modem Connect the printer to a computer with a modem to send faxes from the software application. Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications e
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2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack. 2 3 1 4 5 7 6 3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the computer modem. 20
