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SOFTWARE
USER’S GUIDE
MFC-7840W
MFC-7440N
MFC-7340
MFC-7345N
DCP-7040
DCP-7030
Not all models are available in all
countries.
Version B
USA
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Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries. Apple a
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Table of Contents ® Section I Windows 1Printing 2 Using the Brother printer driver..................................................................................................................2 Printing a document...................................................................................................................................3 Duplex printing.......................................................................................................................................
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Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users)........................................................43 Scanning a document into the PC .....................................................................................................43 Pre-Scanning to crop a portion you want to scan using the scanner glass.......................................45 Using the Scan key (For USB users)..........................................................
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Scan to File........................................................................................................................................84 Scan to FTP (MFC-7440N and MFC-7840W only)............................................................................85 Scan to FTP Manual Method.............................................................................................................88 5 Remote Setup (MFC models only) 90 Remote Setup...........................................
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Status Monitor........................................................................................................................................120 Updating the machine’s status ........................................................................................................120 Hiding or showing the window .........................................................................................................120 Quitting the window ..................................................
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File...................................................................................................................................................167 CUSTOM SCAN ....................................................................................................................................168 File types .........................................................................................................................................169 User-defined button..........................
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Section I ® Windows I Printing 2 Scanning 30 ControlCenter3 54 Network Scanning (For models with built-in network) 78 Remote Setup (MFC models only) 90 Brother PC-FAX Software (MFC models only) 92 Firewall settings (For Network users) 110
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Printing 1 1 1 Note ® • The screens in this section are from Windows XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. See Firewall settings (For Network users) on page 110. Using the Brother printer driver 1 A printer driver is software that translates data from the format used by a PC into the format needed by a
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Printing Printing a document 1 1 When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.) a From your application, choose the Print command. If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX Printer* as your printer driver from the Print or Print Setting
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Printing Duplex printing 1 1 The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper 1 If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed Slot. If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack. When you use the manual duplex function, it is possible that there may be paper jams or
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Printing Printer operation keys 1 1 Job Cancel 1 To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (ALL). Secure Key 1 Secured data is password protected. Only those people who know the password will be able to print the secured data. The machine will not print secure data until the password is entered. After the document is p
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Printing Printer Emulation Support (MFC-7840W only) 1 1 Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto. Your machine has the
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Printing Printing the Internal Font List (MFC-7840W only) 1 1 You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it. a Press Menu, 4, 2, 1. b Press Start. The machine prints the list. c Press Stop/Exit. Printing the Print Configuration List (MFC-7840W only) 1 You can print a list of current printer settings. a Press Menu, 4, 2, 2. b Pressr Start. The machine prints the settings. c Press Stop/Exit. Test Print (MFC-7840W only) 1
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Printing Restoring default printer settings (MFC-7840W only) 1 1 You can return the machine’s printer settings to the factory settings. Fonts and macros loaded to the machine’s memory will be cleared. a Press Menu, 4, 3. b To restore the default settings, press 1. To exit without making a change, press 2. c Press Stop/Exit. 8
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Printing Status Monitor 1 1 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your PC. There is also a link to the Brother Genuine Supplies website. Click Visit
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Printing Printer driver settings 1 1 Note ® For Macintosh users, see Printing and Faxing on page 116. You can change the following printer settings when you print from your computer. Paper Size Multiple Page Orientation Copies Media Type Paper Source Resolution Toner Save Mode Print Setting 1 Manual Duplex printing 1 Watermark 1 Scaling 1 Secure Print 1 Quick Print Setup Macro 1 Header-Footer Print Density adjustment Improve Print Output 1 ® These settings are not available
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Printing ® Features in the Windows printer driver 1 1 For more information, see the Help text in the printer driver. Note ® • The screens in this section are from Windows XP. The screens on your PC will vary depending on your operating system. • You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Printer Properties dialog box. Basic tab 1 You can also change settings by clicking the illustration on the left side of the Basic tab.
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Printing Multiple Page 1 The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on 1 one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper. 4 in 1 1 in 2x2 pages Page Order 1 When N in 1 option is selected, the page order can be selected from the drop-down list. Border Line 1 When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid border, dash border or no
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Printing Media Type 1 You can use the following types of media in your machine. For the best print quality, select the type of media 1 that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env. Thick Env. Thin Recycled Paper Note • When using ordinary plain paper choose Plain Paper. When using heavier weight paper, envelopes or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper. • When you use envelopes, choos
