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HP Scanjet N8400 series
User Guide
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Copyright and license © 2007 Copyright Hewlett-Packard Development Company, L.P. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP
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Contents 1 Scanner overview What you can do with the scanner.............................................................................................3 Scanner hardware......................................................................................................................4 Scanner front panel buttons.................................................................................................4 Power Save button..................................................................
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Maintain the automatic document feeder (ADF).......................................................................18 Clean the paper path..........................................................................................................18 Clean the ADF window.......................................................................................................19 Clean the feed roller..........................................................................................................
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1 Scanner overview This user guide covers what you need to know about using the HP Scanjet N8400 series scanner. • What you can do with the scanner • Scanner hardware • Scanner software • Where to get additional information • Accessibility What you can do with the scanner The following table summarizes the scanner features. Many of these features are available through the HP Smart Document Scan Software or other included scanning software. For more information, see the HP Smart Document Scan Sof
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Chapter 1 Scanner hardware 1 Front panel 2 Automatic document feeder 3 Power button Scanner front panel buttons Use the buttons on the scanner front panel to start a scan, select a destination for a scan, and configure some scanner settings. 1 Power Save button 2 Quick start buttons 3 Copy buttons 4 Scan Document To buttons 5 Tools button 6 Cancel button Power Save button Press the Power Save button to turn off the lamp and put the scanner in power- save mode when you are not using the scanner.
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The quick start buttons are labeled 1, 2, 3, and 4. You can use these buttons to scan with specific HP Smart Document Scan profiles, such as: • Scan a document to a searchable PDF • Send a scan directly to an e-mail program • Scan a document for editable text NOTE: Use the HP Scanner Tools Utility, available from the Tools ( ) button, to set up the quick start buttons. NOTE: You can set a quick start button to start scanning with a specific HP Smart Document Scan Software profile or to start a d
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Chapter 1 Tools button Use the Tools button to open the HP Scanner Tools Utility where you can assign profiles to quick start buttons, choose which profiles are selectable from the scanner front panel, and view information about scanner settings, status, and maintenance. Cancel button Press the Cancel button to cancel a scan in progress, or to cancel a series of scans when you are scanning from the ADF. Scanner lamp setting The scanner supports two modes of lamp operation: • In Power Save mode,
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The Main Window is displayed when you open the HP Smart Document Scan software. Use this window to complete the following tasks: • Start a scan: Load the original in the document feeder, select a profile, and then click Scan. The scan will be completed using the settings associated with the selected profile. • Work with profiles: Create and modify profiles to specify the scanner settings and the actions to take on your scanned documents. Scan Progress Window The Scan Progress Window opens when y
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Chapter 1 (continued) Use the Maintenance tab to view the scanner usage and maintenance history and to run a test scan pass. Where to get additional information Several sources of information describe using the scanner and the scanning software. Setup and Support Guide Use the printed Setup and Support Guide that came with the scanner to set up and connect the scanner, test the installation, and troubleshoot installation problems. User Guide This scanner User Guide is the primary source for scan
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HP Scanner Tools Utility help The HP Scanner Tools Utility help explains the scanner settings, information about scanner status and maintenance, how to assign functionality to quick start buttons, and how to choose the profiles that you can select from the scanner front panel. To open HP Scanner Tools Utility help, press the Tools button on the scanner front panel, and then click Help in the HP Scanner Tools Utility dialog box. Technical Resources Visit www.hp.com/support for a technical white p
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2 Scan and Copy The following topics describe how to scan or copy originals using the scanner and the scanner software. • Basic scanning steps • Basic copying steps • Load originals • Scan from the scanner front panel buttons • Scan from HP Smart Document Scan Software • Scan from other software programs • Scan with one button press Basic scanning steps The basic steps for scanning are: 1. Load the originals. For more information, see Load originals. 2. Do one of the following: • Press a quick s
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Load originals • Place an original on the scanner glass • Load paper into the document feeder Place an original on the scanner glass Place items that do not meet the specifications for the automatic document feeder (ADF) directly onto the scanner glass. Minimum size: Any size Maximum size: 215.9 mm x 355.6 mm (8.5 inches x 14 inches) Place the original face down on the scanner glass, as indicated by the reference mark. Load paper into the document feeder The scanner document feeder is rated to p
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Chapter 2 NOTE: For information on how to enable long-page support, see Long pages. To load paper into the document feeder, follow these steps: 1. Insert a multiple page document with the printed first page of the document facing up and with the top of the document into the feeder. 2. Adjust the paper guides to center the original. Make sure the paper guides touch the edges of the original. Scan from the scanner front panel buttons To scan from the scanner front panel buttons, do one of the foll
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Scan from other software programs You can scan an image or document directly into a software program if the program is ISIS or TWAIN compliant. Generally, the program is compliant if it has a menu option such as Acquire, Scan, Import New Object, or Insert. If you are unsure whether the program is compliant or what the option is, see the documentation for that program. HP Smart Document Scan Software is an ISIS application. ScanSoft PaperPort and I.R.I.S. Readiris Pro are TWAIN applications. Scan
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3 Set up scan profiles An HP Smart Document Scan Software profile contains settings for scanning, processing, and saving or sending scanned documents. You can set up profiles for use with the Scan Document To button on the scanner front panel. The profiles provide a fast, efficient way to scan. You can configure each profile to perform specific scanning functions that you use often. For example, if you frequently need to scan originals at 200 dpi color to a searchable PDF file and e-mail that f
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3. In the Profile name box, type the name you want or accept the default name. NOTE: The first 16 characters of the profile name can be displayed on the scanner front panel. It is a good idea to include the information that distinguishes this profile at the beginning of the profile name. TIP: You might want to set up the new profile based on an existing one. To do so, check the Copy settings from profile check box and select an existing profile from the list. 4. Click Continue. The Profile Setti
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Chapter 3 To choose the profiles that are displayed on the scanner front panel, follow these steps: 1. To open the HP Scanner Tools Utility, do one of the following: • Double-click the HP Scanner Tools Utility icon on the computer desktop. • Press the Tools ( ) button on the scanner front panel. • Click Start, point to Programs or All Programs, point to HP, point to Scanjet, point to N8400 series, and then click Scanner Tools Utility. 2. Click the Profiles tab. 3. In the Available Profiles list,
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4 Care and maintenance This section presents information about how to care for and maintain the scanner. • HP Scanner Tools Utility Maintenance tab • Order maintenance and scanning supplies • Clean the scanner glass • Maintain the automatic document feeder (ADF) • Remove the automatic document feeder from the scanner Occasional cleaning of the scanner helps ensure high-quality scans. The amount of care necessary depends upon several factors, including the amount of use and the environment. You s
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Chapter 4 3. Clean the glass by using a soft, lint-free cloth that has been sprayed with a mild glass cleaner. CAUTION: Use only glass cleaner to clean the scanner glass. Avoid cleaners that contain abrasives, acetone, benzene, and carbon tetrachloride, all of which can damage the scanner glass. Avoid isopropyl alcohol because it can leave streaks on the glass. Do not spray the glass cleaner directly on the glass. If too much glass cleaner is applied, the cleaner could leak under the glass and d
