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Basic Printing & Scanning Functions
Basic Fax Features
Toshiba America Business Solutions, Inc. © 2004
Training and Dealer Development
BASIC PRINT AND SCANNING FUNCTIONS Turning Off the Power (Shutting Down)* How to Print a Document Duplexing & Stapling from the Print Driver Scan to File Scan to E-Mail Job Status Screen BASIC FAX FEATURES Sending a Fax by Direct Dial * DO NOT turn off the power by switching off the power switch of the equipment as it can cause the failure of the hard disk. Page 1
BASIC PRINT AND SCANNING FUNCTIONS Page 2
Turning Off the Power (Shutting Down) When turning off the power of the equipment, perform the following shutdown procedure. DO NOT turn off the power by switching off the power switch of the equipment as it can cause the failure of the hard disk. Before turning off the power, be sure that the following three conditions are satisfied: No jobs are left in the printing job list. Make sure that none of PRINT DATA, MEMORY RX and Fax communication lamps is blinking. No PCs access t
How to Print a Document 1. Open a file and select Print from the File menu of the application. The Print dialog box appears. 2. Select the e-STUDIO280 or e-STUDIO230 printer driver to be used and click Properties. The printer properties dialog box appears. NOTE: The procedures for displaying the properties dialog for the printer driver may be different depending on an application that you are using. See your application’s manual about
How to Print a Document (Cont’d.) 3. Set the Print Options for each tab according to how you want to print. 4. Setting the print options varies depending on how you want to print a document. For more detailed information, see “Print Options” in the Printing Guide for the e-STUDIO280 and e-STUDIO230. 5. You can also set the print options using setting profiles. See “Setting Print Options Using Profiles” in the Printing Guide for the e-STUDIO280 and e-STUDIO230.
Duplexing & Stapling from the Print Driver Duplex Copying 1. Select “File” “Print” in your application software and select the e-STUDIO printer driver. 2. Display the Setup tab. Page 6
Duplexing & Stapling (Cont’d.) Duplex Copying (Cont’d.) 3. Select the direction to be printed at the “2-Sided Printing” drop down box. Book — Select this to print on both sides of the paper in a vertical direction, so the pages can be bound and turned over right and left. Tablet — Select this to print on both sides of the paper in a vertical reverse motion, so the pages can be bound and turned over up and down. 4. Set other print options you require and click OK. 5. Click O
Duplexing & Stapling (Cont’d.) Stapling 1. Select “File” “Print” in your application software and select the e-STUDIO printer driver. 2. Display the Setup tab. Page 8
Duplexing & Stapling (Cont’d.) Stapling (Cont’d.) 3. Select how to staple at the “Staple” drop down box. Upper Left — Select this to staple in the upper left and print. Center Top — Select this to staple double in the upper side and print. Upper Right — Select this to staple in the upper right and print. Middle Left — Select this to staple double in the left and print. NOTES: The selectable options vary depending on the paper size. “Upper Left” and “Upper Right” can be selec
Scan to File In this SCAN TO FILE function, the scanned original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can access the data stored in the Share folder directly from the client PC via network. The network administrator has to make settings for storing the original data to the PCs. It is recommended to back up the data stored in the Share folder of the hard disk with the client PC via network. NOTE: To use the E-MAIL
Scan to File (Cont’d.) 5. Select the desired location. MFP LOCAL: Select when the originals should be stored in the hard disk in the main equipment. The original data will be stored under the directory path shown on the screen. REMOTE 1, REMOTE 2: Select when the originals should be stored in the hard disk of user’s PC via server. The administrator has to make settings to select REMOTE 1 or REMOTE 2 using the TopAccess. TIP: You can select 2 locations to store the data from MFP
Scan to File (Cont’d.) 8. Press the ENTER button. 9. Press the SCAN! button. TIP: If the SCAN TO E-FILING or SCAN TO E-MAIL button is pressed to make the setting before pressing the SCAN! button, the specified two jobs can be performed simultaneously. 10. “To continue, place document on glass. And press Scan!” appears. If you want to finish scanning, press the JOB FINISH button. If you want to continue scanning, press the SCAN! button. When the original
Scan to File (Cont’d.) Retrieving Your Scanned File The next section outlines how to retrieve a scanned document from the hard drive of the e-STUDIO device. The following four screens simply show drilling down into the e-STUDIO hard disk drive where the documents are stored. This process will only need to be done once so a shortcut can be created on your desktop accessing the e-STUDIO device where your scanned documents are temporarily stored. 1. Go to the Windows Start Menu.
Scan to File (Cont’d.) Retrieving Your Scanned File (Cont’d.) 5. This will locate the device on the network. Double click to select the device and then select the FILE_SHARE folder. 6. Select the SCAN folder. Right click on the folder to create a shortcut. Select YES at the prompt to send it to your Desktop. 7. Once the SCAN shortcut has been set up on your desktop, you will not need to go through Steps 1-6 again. In the future, simply click on the SCAN folder on your desktop t
Scan to E-Mail In this function, the scanned data can be sent to the specified E-mail address as an attached file. After finishing the setting for the E-mail transmission, the settings for SCAN TO E-FILING or SCAN TO FILE can be made and the data can be scanned simultaneously. To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network administrator. 1. Place the original(s). TIP: The reversing automatic document feeder (optional) enables consecut
Scan to E-mail (Cont’d.) 4. Press the E-MAIL TO button and select the address. Press the E-MAIL ADDRESS button when you want to enter the address directly with the soft keyboard. In the address book, select the address you want to send to. Select the address you want to send to after pressing the GROUP button. Select the address you want to send to after pressing the KNOWN ID button. Select the address you want to send to after pressing the SEARCH ADDRESS button. Select
Scan to E-mail (Cont’d.) 7. Press the FILE NAME button and name the scanned data. A file name can contain up to 45 letters. 8. Select the file format. 9. Press the EDIT button and set the original size and type. Then, press the NEXT button. Page 17
Scan to E-mail (Cont’d.) 10. Set the size of the attached data. Image data are divided into some small blocks to be sent. FRAGMENT MESSAGE SIZE (KB): NONE, 64 KB, 128 KB, 256 KB, 512 KB, 1024 KB, 2048 KB. Press the Next or Prev button to switch the screen and make necessary settings. 11. Press the FROM ADDRESS button to enter the sender's address, and then press the ENTER button. 12. Press the FROM NAME button to enter the sender's name, and then press the
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