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Quick Scan Features
This guide includes instructions for:
Scan to E-mail Setup on page 1
Scan to Mailbox Setup on page 6
Network Scanning Setup on page 9
Scan to PC Setup on page 12
Some models need to have optional kits installed to use these scan features, and some models
do not support some of the scan features. For details, contact the Xerox Welcome Center.
Scan to E-mail Setup
Hard copies can be scanned at the machine and sent to remote clients as E-mail attachm
Scan to E-mail Setup Prerequisites for Scan to E-mail Setup Confirm that: 1. An existing operational network using TCP/IP is available. 2. DNS and the Domain Name settings for the network have been correctly set up for the machine. 3. The machine has been set up with DNS (if you will be entering the Host Name of the SMTP server into the machine). Data to Setup E-mail Install Requirement Comments SMTP mail server Host Required If using an external mail Name or IP address server, your Internet S
Scan to E-mail Setup Procedure for Scan to E-mail Setup 1. Press the
Scan to E-mail Setup Procedure for Configuring the Outgoing E-mail Settings 1. From a workstation, open up a web browser (such as Internet Explorer), and then enter the IP address. If connected properly, you should see the CentreWare Internet Services web page for your machine. 2. Set up the SMTP server configuration via CentreWare Internet Services: a. Click the [Properties] tab. b. On the [Configuration Overview] screen, click [Settings...] for [E-mail] (in the [Services] area). c. Click [Conf
Scan to E-mail Setup Scan to E-mail Troubleshooting For internal corporate mail servers, substitute the word “Corporate” for “ISP” in the following troubleshooting table. Symptom Possible Cause Resolution/Validation Incorrect Mail Server or Validate that the correct ISP mail Host Name server name has been entered in the SMTP Host Name field. Incorrect settings in Verify that you can access the ISP Microsoft Outlook Express mail server from within Microsoft Outlook Express and that all setti
Scan to Mailbox Setup Scan to Mailbox Setup This feature allows documents to be stored in a mailbox for future processing. Scan to Mailbox can be set up using the machine control panel or a network computer through the CentreWare Internet Services webpage. Instructions for each method are shown. See also: System Administration Guide: Contains details concerning Network Scanning setup. Prerequisites for Scan to Mailbox Setup Confirm that: 1. An existing operational network utilizing TCP/IP is av
Scan to Mailbox Setup Procedure for Scan to Mailbox Setup through CentreWare Internet Services 1. From a workstation, open up a web browser (such as Internet Explorer), and then enter the machine’s IP address. If connected properly, you should see the CentreWare Internet Services web page for your machine. 2. Click the [Scan] tab. 3. Select [Mailbox] in the directory tree. 4. When the numbered list of Mailboxes is shown, locate an unassigned Mailbox number from the displayed list and click [Crea
Scan to Mailbox Setup Procedure for Scanning to Mailbox 1. From the All Services screen, select [Scan to Mailbox]. 2. When the [Scan to Mailbox] screen displays, a list of Mailboxes will be shown. Use the scroll bar to scroll through the icons to locate your Mailbox. 3. Select your Mailbox by selecting its selection line on the touch screen. 4. If a passcode has been assigned to the mailbox, the [Passcode] screen will be displayed. Enter your passcode (series of numbers) using the control panel’
Network Scanning Setup Network Scanning Setup Network scanning uses FTP, SMB, Netware, HTTP, or HTTPS protocols to transfer a scanned document on to a server or a client. Templates (scanned file properties) and repositories (destination folders) need to be set up to enable network scanning. See also: System Administration Guide: Contains details about Network Scanning setup. Note This guide illustrates the instructions on FTP and SMB protocols only. For detailed information on Netware, HTTP
Network Scanning Setup g. Select [Close] until the [Port Settings] screen is displayed. 3. If you plan to use the [FTP] protocol with Network Scanning, enable the [FTP] client port on the machine. a. Select [System Settings]. b. Select [Connectivity & Network Setup]. c. Select [Port Settings]. d. From the [Port Settings] screen, select [FTP Client] and then select [Change Settings]. e. Select [Port Status] and then select [Change Settings]. f. Select [Enabled] and then select [Save]. g. Select [
Network Scanning Setup 15. Click [Apply] to save any changes, or [Undo] to exit without saving changes. If you clicked [Apply], be prepared to enter the administrator User Name (default of “11111”) and Passcode (default of “x-admin”), if prompted. 16. To set parameters for Document Management Fields (optional), click [Add] in the [Document Management Field] information section. (If this box contains listings, you can make individual selections, then click [Edit] instead.) This information is fil
Scan to PC Setup Scan to PC Setup Files can be scanned on the multifunction machine and routed to a server or a client using FTP or SMB protocols. Directory structures (repositories) need to be created on the server to hold the scanned documents. See also: System Administration Guide: Contains more details concerning Scan to PC setup. Prerequisites for Scan to FTP When using FTP transmission, one of the following FTP servers, with an account on that server (login name and password), is required
Scan to PC Setup Procedure for Setup of Scan to PC To use Scan to PC (FTP/SMB) you need to enable the applicable Ports (SMB or FTP client) on the machine, and make sure that an IP address has been set on the machine. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the CentreWare Internet Services section of the System Administration Guide. 1. Display the [System Administrator Menu] screen. a. Pr
Scan to PC Setup Procedure for Scan to PC (FTP/SMB) After the appropriate Ports have been enabled and TCP/IP has been configured, the Scan to PC (FTP/SMB) feature can be used as follows. 1. Select [Scan to PC] from the [All Services] screen. 2. Select [Transfer Protocol], select a protocol, and select [Save]. 3. Select the blank lines on the screen and manually enter Server settings. For SMB you can also browse the Microsoft Network. 4. Load your document and press the
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