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Xerox WorkCentre 7132
Quick Scan Features
This guide includes instructions for:
Scan to Email on page 1
Scan to Mailbox Setup (Optional) on page 5
Network Scanning Setup (Optional) on page 7
Scan to FTP/SMB (Optional) on page 9
Scan to Email
Hard copies can be scanned at the device and sent to remote clients as email attachments in
Single TIFF, Multi TIFF, PDF, and JPEG format. SMTP and POP3 mail servers are used to
send and receive email respectively.
Scan to Email Prerequisites for Scan to Email Setup Confirm that: 1. An existing operational network using TCP/IP is available. 2. The device must be setup with DNS and the Domain Name settings for the network. have been correctly setup for the multifunction device. Data to Setup Email Install Requirement Comments SMTP mail server Host Required If using an external mail Name or IP address server, your Internet Service Provider will provide you with the mail server name or IP address. SMTP
Scan to Email 10. Set up the SMTP server configuration via CentreWare Internet Services: a. Click the Properties tab. b. Click the Protocols Settings folder. c. Click SMTP. d. Enter the SMTP mail server host name or IP address and port number (the default is port 25). e. Select an authentication type, if required by the SMTP server. f. Enter a User name and Password to be used for authentication, if required. g. Click on Apply New Settings. h. Enter the user name of 11111 and the password of x-
Scan to Email Scan to Email Troubleshooting For internal corporate mail servers, substitute the word "Corporate" for "ISP" in the following troubleshooting table. Symptom Possible Cause Resolution/Validation Incorrect Mail Server or Validate that the correct ISP mail Host Name server name has been entered in the SMTP Host Name field. Incorrect settings in Verify that you can access the ISP Microsoft Outlook Express mail server from within Microsoft Outlook Express and that all settings are
Scan to Mailbox Setup (Optional) Scan to Mailbox Setup (Optional) This feature allows documents to be stored in a mailbox for future processing. Scan to Mailbox can be setup at the machine control panel or at a network computer through the CentreWare Internet Services webpage. Instructions for each method are shown. See also: System Administrator Guide: Contains detail concerning Network Scanning setup. User Guide: Contains information on mailbox setup through the control panel, as well as C
Scan to Mailbox Setup (Optional) Procedure for Scanning to Mailbox 1. At the device, select All Services and Scan to Mailbox. a. Select the mailbox number to which you want to scan a document. b. Load the sample document into the document feeder. c. Press the Start button. 2. Verify that the scanned document is in the mailbox. a. Select the mailbox number to which the document was scanned. b. Select Document List. Note To retrieve the scanned document to a Windows PC, install the scan driver on
Network Scanning Setup (Optional) Network Scanning Setup (Optional) Network scanning uses FTP or SMB protocols to transfer scanned documents on to a server or a client. Templates (scanned file properties) and repositories (destination folders) need to be set up to enable network scanning. See also: User Guide: Contains information on how to set up templates and repositories. System Administrator Guide: Contains details about Network Scanning setup. Prerequisites for Network Scanning Setup Co
Network Scanning Setup (Optional) f. Select Apply. Note If prompted to enter a User Name and Password, the default settings are 11111 and x-admin respectively. 11. Create a Template. a. Select the Template button. b. Select Create New. c. Enter a name for the template. d. Select Public for the Repository Type. The repository created above should appear in the window. Note A private template does not require separate repository settings, since the routing information is entered directly into
Scan to FTP/SMB (Optional) Scan to FTP/SMB (Optional) Files can be scanned on the multifunction device and routed to a server or a client using FTP or SMB protocols. Directory structures (repositories) need to be created on the server to hold the scanned documents. See also: System Administrator Guide: Contains more detail concerning Scan to FTP/SMB setup. User Guide: Contains information on how to set up templates and repositories. Prerequisites for Scan to FTP/SMB Confirm that: 1. An existi
Scan to FTP/SMB (Optional) 16. From a workstation, logon to the FTP/SMB server. Navigate to the directory path (repository) that was set up earlier on the server. Your scanned document can be found in the specified directory. Note If remote authentication has been enabled, a separate login screen appears when the Scan to FTP/SMB feature is selected. Documents are not scanned in unless the remote authentication server authenticates user access. Copyright © 2006, Xerox Corporation. All rights
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