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Internet FAX User’s Guide
The Brother Solutions Center (http://solutions.brother.com) is your one stop
resource for all your machine needs. Download the latest drivers and utilities for
your Brother machine, read the FAQs and troubleshooting tips or learn about
special printing solutions in the 'Solutions' and 'Customer Education' sections.
Version 0
NC9100h_FM6.0
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Table of Contents 1 Control Panel Setup ............................................................. 1-1 LAN Main Setup Menu ..................................................... 1-1 Setup TCP/IP.............................................................. 1-2 Setup Internet............................................................. 1-9 Setup Mail RX (Receive) .......................................... 1-13 Setup Mail TX (Transmit).......................................... 1-16 Setup Relay..
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1Control Panel Setup 1 LAN Main Setup Menu You can use the Internet FAX feature after downloading the software, to use this function, you must set up your machine using the control panel LAN menu. The LAN menu selections allow you to setup the Brother machine for your network and Internet Fax configuration. Press Menu/Set then press the appropriate number, 5 for LAN (MFC-3340CN/MFC- 5840CN) or 4 for LAN (FAX-1940CN/MFC-5440CN). In the LAN Main Setup menu, there are eight main selections: Se
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Setup TCP/IP This menu has nine sections: Boot Method, IP Address, Subnet Mask, Gateway, Host Name, WINS Config, WINS Server, DNS Server and APIPA. BOOT Method 1 Press Menu/Set, 5, 1, 1 for MFC-3340CN/MFC-5840CN. (4, 1, 1 for FAX-1940CN/MFC-5440CN) 2 Press ▲ or ▼ to select Auto, Static, RARP, BOOTP or DHCP. 3 Press Menu/Set. 4 Press Stop/Exit. Static mode In this mode the machine's IP address must be manually assigned. Once entered the IP address is locked to the assigned address. Auto mod
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RARP mode Brother Print / Fax server IP address can be configured using the Reverse ARP (RARP) facility on your host computer. This is done by editing the /etc/ethers file (if this file does not exist, you can create it) with an entry similar to the following: 00:80:77:31:01:07 BRN_310107 Where the first entry is the Ethernet address of the Print / Fax server and the second entry is the name of the Print / Fax server (the name must be the same as the one you put in the /etc/hosts file). I
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In order to enable BOOTP, simply use an editor to delete the “#” (if there is no “#”, then BOOTP is already enabled). Then edit the BOOTP configuration file (usually /etc/bootptab) and enter the name, network type (1 for Ethernet), Ethernet address and the IP address, subnet mask and gateway of the Print / Fax server. Unfortunately, the exact format for doing this is not standardized, so you will need to refer to your system documentation to determine how to enter this information (many U
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IP Address This field displays the current IP address of the machine. If you have selected a BOOT Method of Static, enter the IP address that you wish to assign to the machine (check with your network manager for the IP address to use). If you have selected a method other than Static, the machine will attempt to determine its IP address using the DHCP or BOOTP protocols. The default IP address of your machine will probably be incompatible with the IP address numbering scheme of your netw
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Gateway This field displays the current gateway or router address used by the machine. If you are not using DHCP or BOOTP to obtain the gateway or router address, enter the address you wish to assign. If you do not have a gateway or router, leave this field blank. Check with your network manager if you are unsure. 1 Press Menu/Set, 5, 1, 4 for MFC-3340CN/MFC-5840CN. (4, 1, 4 for FAX-1940CN/MFC-5440CN) 2 Enter the Gateway address. ---OR--- Select 1.Change and enter the Gateway address. 3 P
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2 Press ▲ or ▼ to select Auto or Static. 3 Press Menu/Set. 4 Press Stop/Exit. Auto Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS servers. You must set the BOOT Method to Auto for this feature to work. Static Uses a specified IP address for the primary and secondary WINS servers. WINS Server 1 Press Menu/Set, 5, 1, 7 for MFC-3340CN/MFC-5840CN. (4, 1, 7 for FAX-1940CN/MFC-5440CN) 2 Press ▲ or ▼ to select Primary or Secondary. 3 Press Menu/Se
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DNS Server 1 Press Menu/Set, 5, 1, 8 for MFC-3340CN/MFC-5840CN. (4, 1, 8 for FAX-1940CN/MFC-5440CN) 2 Press ▲ or ▼ to select Primary or Secondary. 3 Press Menu/Set. 4 Enter the DNS Server address. 5 Press Menu/Set. 6 Press Stop/Exit. Primary DNS Server IP Address This field specifies the IP address of the primary DNS (Domain Name Service) server. Secondary DNS Server IP Address This field specifies the IP address of the secondary DNS server. It is used as a backup to the Primary DNS server ad
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Setup Internet This menu has five selections: Mail Address, SMTP Server, POP3 Server, Mailbox Name and Mailbox Pwd. E-Mail Address This field specifies the E-mail address of the device. For example: “brotherMFC@yourdomainname.com”. 1 Press Menu/Set, 5, 2, 1 for MFC-3340CN/MFC-5840CN. (4, 2, 1 for FAX-1940CN/MFC-5440CN) 2 Select 1.Change and enter the mail address. Press Menu/ Set. (See Entering text on page 1-11.) 3 Press Stop/Exit. SMTP Server This field displays the Host Name (up to 30 cha
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1 Press Menu/Set, 5, 2, 3 for MFC-3340CN/MFC-5840CN. (4, 2, 3 for FAX-1940CN/MFC-5440CN) 2 Press ▲ or ▼ to select Name or IP Address. 3 Enter the host name or IP address for POP3 Server. (See Entering text on page 1-11.) 4 Press Menu/Set. 5 Press Stop/Exit. Mailbox Name 1 Press Menu/Set, 5, 2, 4 for MFC-3340CN/MFC-5840CN. (4, 2, 4 for FAX-1940CN/MFC-5440CN) 2 Enter the user account name (up to 20 characters) assigned to the Brother machine to login to the POP3 Server. (See Entering text on
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Entering text You can access the character you want by pressing the appropriate number key repeatedly. Key Once Twice Three times Four times 1@ . / 1 2A B C 2 3D EF 3 4G H I 4 5J K L 5 6M N O 6 7P Q R S 8T U V 8 9W X Y Z To change the mode between upper case and lower case for entering the E-mail / I-Fax address press Shift (FAX-1940CN/MFC- 3340CN) or Search/Speed Dial (MFC-5440CN/MFC-5840CN) and 3. Making corrections: If you entered a letter incorrectly and want to change it, press to move
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Repeating letters: If you need to enter a character assigned to the same key as the previous character, press move the cursor to the right. As you enter the E-mail address, it will appear character by character on the LCD panel. If you specify more than 16 characters, the LCD panel will scroll the name to the left, character by character. You can enter up to 60 characters. CONTROL PANEL SETUP 1 - 12 NC9100h_FM6.0
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Setup Mail RX (Receive) This menu has five selections: Auto Polling, Poll Frequency, Header, Del Error Mail and Notification. Auto Polling When set to On the machine automatically will check the POP3 server for new messages (default is On). “No Mail” will be displayed if there are no E-mail messages when the POP3 server is polled. 1 Press Menu/Set, 5, 3, 1 for MFC-3340CN/MFC-5840CN. (4, 3, 1 for FAX-1940CN/MFC-5440CN) 2 Press ▲ or ▼ to select On or Off. 3 Press Menu/Set. 4 Press Stop/Exit. P
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Header This selection allows the contents of the mail header to be printed when the received message is printed (Subject+From+To or All or None). The default is None, the text mail is not printed at all. 1 Press Menu/Set, 5, 3, 3 for MFC-3340CN/MFC-5840CN. (4, 3, 3 for FAX-1940CN/MFC-5440CN) 2 Press ▲ or ▼ to select All or Subject+From+To or None. 3 Press Menu/Set. 4 Press Stop/Exit. Del Error Mail When set to On, the machine automatically deletes error mails that the machine cannot receive
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3 Press Menu/Set. 4 Press Stop/Exit. 1 - 15 CONTROL PANEL SETUP NC9100h_FM6.0
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Setup Mail TX (Transmit) This menu has three selections: Sender Subject, Size Limit and Notification. Sender Subject This field displays the subject that is attached to the Internet Fax data being sent from the Brother machine to a PC (default is “Internet Fax Job”). 1 Press Menu/Set, 5, 4, 1 for MFC-3340CN/MFC-5840CN. (4, 4, 1 for FAX-1940CN/MFC-5440CN) 2 Select 1 to change the Sender Subject—OR—2 to exit. 3 Enter the subject information (up to 40 characters). 4 Press Menu/Set. 5 Press Stop
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Notification Notification feature when switched to On sends two fields of data in addition to the image data which requests a notification from the receiving station for successful reception. The receiving I-Fax station must support the MDN standard in order to be able to understand the request and consequently submit a notification message confirming successful receipt of the I-Fax (default is Off). 1 Press Menu/Set, 5, 4, 3 for MFC-3340CN/MFC-5840CN. (4, 4, 3 for FAX-1940CN/MFC-5440CN) 2
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Relay Domain You can register the Domain Names (Max.5) that are allowed to request a Relay Broadcast. 1 Press Menu/Set, 5, 5, 2 for MFC-3340CN/MFC-5840CN. (4, 5, 2 for FAX-1940CN/MFC-5440CN) 2 Press ▲ or ▼ to select the Relay Domain (01 - 05). 3 Press Menu/Set. 4 Enter the Relay Domain name for the Domain that is being allowed to request a Relay Broadcast (up to 30 characters). 5 Press Menu/Set. 6 Press Stop/Exit. Relay Report A Relay Broadcast Report can be printed by the machine used as the
