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® ®
User’s Guide for Polycom HDX
Desktop Systems
Version 3.0 | December 2010 | 3725-26470-004/A
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Trademark Information Polycom®, the Polycom “Triangles” logo, and the names and marks associated with Polycom’s products are trademarks and/or service marks of Polycom, Inc., and are registered and/or common-law marks in the United States and various other countries. All other trademarks are the property of their respective owners. Patent Information The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent applications held by Polycom, Inc. Custome
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Contents Using the Polycom HDX 4000 Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Powering the System On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Calling and Answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Placing a Call . . . . . . . . . . . . . . . . . . . . . . . . . .
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User’s Guide for Polycom HDX Desktop Systems Directory Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Refreshing Entries from the Polycom Global Directory Server . . . . . . 23 Contacts with Presence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Including Multiple Sites in Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Placing a Multipoint Call . . . . . . . . . . . . . . . .
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® ® User’s Guide for Polycom HDX Desktop Systems Version 3.0 This guide includes overview information that you might find helpful when you’re just starting to learn about video conferencing or when you have experience, but you need a quick refresher. Polycom® HDX® systems can be customized to show only those options used in your organization. Therefore, this guide might cover options that you cannot access on your system. To find out more about these options, please talk to the administrat
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User’s Guide for Polycom HDX Desktop Systems Powering the System On and Off Caution. In order to avoid corrupting the file system, always power off a Polycom HDX system using the power button on the system. After turning the power off in this way, wait at least 15 seconds before you unplug the system from its power source. This helps ensure that the system powers off correctly. To power on the Polycom HDX 4000 series, do one of the following: • Press the power button on the front of the syste
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User’s Guide for Polycom HDX Desktop Systems Answering a Call The way a Polycom HDX system handles incoming calls depends on how it is configured. It either answers the call automatically, rejects the call automatically, or prompts you to answer the call manually. To answer the call manually: >> Press Call or select Yes using the keypad. Placing a Call You can use your system to place a video call in any of these ways: • Entering a name or number on the Place a Call screen. • Choosing a site
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User’s Guide for Polycom HDX Desktop Systems 3 Enter any additional information needed for the call. The available settings depend on the type of call and your system’s configuration. Not all calls require these settings: — Call Quality – Specify the call rate or call type for this call. For most calls, choose Auto to let the system determine the best quality for the call. For audio-only calls, you might need to set this to Phone. — Second ISDN number – Use two numbers only when the person y
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User’s Guide for Polycom HDX Desktop Systems Calling from the Favorites Screen You might be able to see a list of Contacts on the Favorites screen. To place a call from the Favorites screen: 1 Select Favorites from the Home screen. 2 Highlight the contact you want to call and press Call, or press the reference number that appears next to the contact to place the call. 3 For more information about the Favorites screen, refer to Working with Directory Entries and Favorites on page 18. Calling
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User’s Guide for Polycom HDX Desktop Systems Calling from the Calendar If your HDX system is configured to connect to the Microsoft Exchange Server, and the Polycom Conferencing Add-In for Microsoft Outlook is installed at your site, you can join a scheduled meeting from the Calendar screen. If the Calendar screen is blank, the system is not connected to the Microsoft Exchange Server or no meetings are scheduled. To join a scheduled meeting from the Calendar screen: 1 Go to the Calendar scre
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User’s Guide for Polycom HDX Desktop Systems Types of Video Calls You Can Make Depending on your system configuration, you might be able to make calls using ISDN, H.323, SIP, or V.35/RS-449/RS-530. You can place an audio-only call from Polycom HDX systems that have Analog Phone or Voice Over ISDN enabled. The following table lists some possible call combinations. From... You can call... By dialing... ISDN ISDN Phone number IP Phone number of the far-site gateway and the extension (E.164 ad
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User’s Guide for Polycom HDX Desktop Systems Participating in an Encrypted Call If encryption is enabled on the system, a locked padlock icon appears on the monitor when a call is encrypted. If a call is unencrypted, an unlocked padlock appears on the monitor. • If you are in a point-to-point call or a multipoint call hosted by another system, the padlock icon displays the state of your individual connection. • If you are hosting a multipoint call, the padlock icon displays the combined sta
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User’s Guide for Polycom HDX Desktop Systems To use your Polycom HDX 4000 series system as a computer monitor: 1 Connect your computer to the Polycom HDX 4000 series system as shown on the setup sheet that came with the system. 2Press View Computer on the keypad to toggle between displaying content from the computer and showing video from the video conferencing system. If your computer is a laptop, you might need to press certain function keys to send video out of the laptop’s VGA port lik
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User’s Guide for Polycom HDX Desktop Systems To adjust a camera using the keypad: 1 Select either a near-site or far-site video source to control. During a multipoint call being hosted by a system in the call, you can only adjust a camera at the far site that is currently speaking. 2 Press the arrow buttons on the keypad to move the camera up, down, left, or right. 3 Press Zoom on the keypad to zoom out or in. To open or close the privacy shutter: >> Move the slider to the left to close the
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User’s Guide for Polycom HDX Desktop Systems To store a preset: 1 If you are in a call, press Near or Far on the keypad. 2 With the camera in the desired position, press and hold a number to store the preset position. To store a double-digit preset, press the first digit quickly and hold the second number down. Any existing preset stored at the number you enter is replaced. The system uses preset 0 as the default camera position. To delete all presets: 1 If you are in a call, press Near
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User’s Guide for Polycom HDX Desktop Systems To change layouts during a call, do one of the following: >>Press Layout on the keypad. During point-to-point calls without content, you can press the Layout button to scroll through the following screen layouts: 1 Near and far sites, same size, side by side 2 Far site big, near site small 3 Near site big, far site small 4 Near site, full screen 5 Far site, full screen 12 Polycom, Inc.
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User’s Guide for Polycom HDX Desktop Systems During point-to-point calls with content, you can press the Layout button to scroll through the following screen layouts: 1 Content big, far and near sites small 2 Content big, far site small 3 Content and far site same size 4 Content, full screen Polycom HDX 4000 series systems with Hardware Version C show only two windows in Dual Monitor Emulation. Far sites cannot see what is on your computer screen until you press the Send Computer button.
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User’s Guide for Polycom HDX Desktop Systems Adjusting the Monitor Brightness You can make the Polycom HDX 4000 series display brighter or dimmer using the + and - controls on the side of the monitor. Controlling What You Hear Adjusting Volume You can raise or lower the volume of the meeting. Changing the volume affects only the sound you hear at your site. To adjust the volume: •Press Volume Down or Volume Up on the keypad repeatedly. • Press and hold Volume Down or Volume Up on the keypa
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User’s Guide for Polycom HDX Desktop Systems Points to note about muting the microphone: • Muting the microphone mutes audio coming from auxiliary audio inputs on Polycom HDX 7000 series, Polycom HDX 8000 series, and Polycom HDX 9000 series. • Muting the microphone does not mute audio coming from your computer. • The microphone might automatically mute when the system is asleep or is waiting for you to log in. • The microphone might automatically mute when the system automatically answers
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User’s Guide for Polycom HDX Desktop Systems Showing Content from a Computer Connected Directly to the Polycom HDX System If you have a computer connected to your Polycom HDX 4000 system, you can show your computer desktop (content) during a call. When you send content, the far site can see and hear you, and see and hear what is on your computer screen. To start sending content: >> Press the Send Computer button on the keypad. When you are sending content, the Send Computer button is lit.
