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P2WW-1850-01ENZ0
Organizer
User’s Guide
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CONTENTS 1．Introduction ................................................................................ 1 1.1. System Requirements ......................................................................... 3 2．Using ScanSnap Organizer ....................................................... 4 2.1. Starting ScanSnap Organizer.............................................................. 4 2.2. Operating Window .............................................................................
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1．Introduction Thank you for purchasing ScanSnap Organizer. This product is a software application that displays PDF files and JPEG files in a catalog for sorting. ScanSnap allows you to preview scanned images without opening the files, create folders for different subjects and sort the files. Also, other than displaying thumbnails for multiple pages of PDF files, you can check the images by turning the pages. This manual explains the functions of ScanSnap Organizer and its usage. Be
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Use in High-safety Applications This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications. It has not been designed and manufactured for use in applications (simply called "high-safety applications" from here on) that directly involve danger to life and health when a high degree of safety is required, for example, in the control of nuclear reactions at nuclear power faciliti
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Symbols Used In This Manual This manual uses the following symbols in explanation. This symbol alerts operators to particularly important information. Be sure to read this information. This symbol alerts operators to helpful advice regarding operation. Screen Examples In This Manual The screen examples in this manual are subject to change without notice in the interest of product improvement. If the actual displayed screen differs from the screen examples in this manual, oper
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2．Using ScanSnap Organizer This chapter explains how to use ScanSnap Organizer. 2.1. Starting ScanSnap Organizer 1. From the [Start] menu, select [All Programs] -> [ScanSnap Organizer] -> [ScanSnap Organizer]. => The ScanSnap Organizer window appears. You can also double-click the ScanSnap Organizer icon on the desktop. 4
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2.2. Operating Window ScanSnap Organizer uses the following window. Menu Bar Toolbar Displays the menu used in SnapSnap Frequently-used functions are indicated by Organizer. icons. Folder View File View Folders selected in ScanSnap Organizer PDF or JPEG files in the selected folder are are displayed. displayed as thumbnails. Pop-up Thumbnail Window The selected page is displayed in a pop-up window. PDF and JPEG files are displayed as thumbnails in the Folder view. Other fi
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2.2.1. Menu Bar File Starts the associated application and opens the selected file. Open (Example: For a PDF file, [Adobe Acrobat] is started.) New Cabinet: Creates a new Cabinet directly under [My ScanSnap] folder. Folders or files can be stored inside it. Folder: Creates a new Folder under the selected Cabinet. Files can be stored inside it. Folders cannot be created under [My ScanSnap] folder. Also, if a new folder is created directly under [My ScanSnap] folder in other pr
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View Shows the file name under the File Name displayed thumbnail when the check box is selected. Pop-up Thumbnail Shows the thumbnail when you select the file. Format Changes the display of File View to either Large, Medium, Small, or Top Thumbnail view. Large Thumbnail: 196 X 196 (Pixels) Medium Thumbnail: 128 X 128 (Pixels) Small Thumbnail: 96 X 96 (Pixels) Thumbnail Top: Shows the upper part of the file Sorts the folders displayed in Folder view in ascending or Sort Fo
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Tools Options [General Settings] tab ● My ScanSnap folder: Specifies the location of My ScanSnap folder when ScanSnap Organizer is started. The specified folder and the sub-folders can be displayed by ScanSnap Organizer. ● Append folder name to file when moving/copying When moving or copying a file, the destination folder’s name is appended in front of the file name. Eg: When moving/copying a file named Snap001.pdf to a folder named Scan. File name after moving/copying: Scan_
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2.2.2. Toolbar New Cabinet: Creates a Cabinet in Folder view. New Folder: Creates a Folder in Folder view. Folders cannot be created under [My ScanSnap] folder. Also, if a new folder is created directly under [My ScanSnap] folder in other programs such as Windows Explorer, it is shown as [Cabinet] in ScanSnap Organizer. New Folder Link: Creates an optional Folder Link (Shortcut). Display: Changes the display of File View to either Large, Medium, Small, or Top Thumbnail v
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2.2.3. Thumbnail View (Thumbnail Large/Medium/Small) Thumbnail Image Displays a miniature image of the file. Page Number Shows (current page number/total page number) You can double-click it and type any number to show any page. “Zoom-in/Zoom-out” Button Magnifies or reduces the current “Pop-up Thumbnail Image”. Page Forward button file name If a file has multiple pages, you can page forward to any page to see the thumbnail. (Thumbnail Top) ● PDF and JPEG files are displa
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Mouse Operations Point to the Thumbnail image A larger Thumbnail is displayed in a pop-up window. Click the Thumbnail image The file is selected. Double-click the Thumbnail image The associated application is started and the file is opened. (E.g.: In PDF’s case, “Adobe Acrobat” is started.) Double-click the file name The file name can be changed. Double-click the Page Number The page number can be entered. The thumbnail of the entered page is displayed. Click the “Zoom-in/Zoom-ou
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2.3. Connecting to ScanSnap This section explains how to use ScanSnap Organizer to display and arrange images scanned by ScanSnap. 2.3.1. Preparing 1. Right-click the [ScanSnap Manager icon] on the Taskbar, and choose [Settings] from the menu that appears. => The “Scan and Save Settings” window appears. 2. Select "ScanSnap Organizer" on the "Application" tab. 3. Click the [OK] button. => The “Scan and Save Settings” window closes. 12
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2.3.2. Scanning 1. Load the document onto the scanner. 2. Press the [SCAN] button. => Scanning is started. When scanning stops, "ScanSnap Organizer" starts, and the scanned image is displayed as a thumbnail. The scanned image is saved in the folder specified in [My SnapSnap Folder] on the [Option Settings] window. (Refer to page 8) The initial setting is [My SnapSnap Folder] under [My Documents]. 13
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2.3.3. Sorting Files This section explains the procedure to create a new Cabinet and folder, and how to move scanned files to the Cabinet and folder. The idea is similar to arranging a big pile of documents (files) in the room (［My ScanSnap］ folder), purchasing a new shelf (Cabinet) and a new document tray (folder), and classifying them according to subject to sort out the documents. 1. On the [File] menu, select [New] -> [Cabinet]. => Under [My ScanSnap] folder in Folder View, [New
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5. Enter a Folder name. In case you want to change the name once it is decided, select the name you want to change and click it. Or, select the name and then select [Rename] on the [File] menu. 6. Repeat Steps 4, 5 to create folders as needed. As an example, create two folders named [July 2004] and [August 2004]. 7. Select ［My ScanSnap］ folder, and then select the file you want to move. => The selected file is shown in a red frame. You can select several files at one time when you
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2.4. Copying/Moving This section explains how to copy/move files and folders to other Cabinets or folders in [My ScanSnap] folder. 1. Select the files you want to copy or move in File View. In case of folders, select in Folder View. ● You can select several files at one time when you press and hold down the [Ctrl] key. ● When you copy or move a folder, all the folders or files inside the folder are also moved. ● You cannot copy/move a Folder Link. 2. When copying, select [Copy] on
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2.5. Importing Files This section explains how to copy files in folders other than [My ScanSnap] folder to any Cabinet or folder in [My ScanSnap] folder. 1. In Folder View, select the Cabinet or folder you want to copy to. (Files will be copied here.) 2. Select [Import] on the [File] menu, or click the icon on the Toolbar. => The “Open” window appears. 3. Select the file, and click the [Open] button. => The file is copied to the Cabinet or folder selected in Step 1. When the copi
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2.6. Exporting Files This section explains how to copy files in [My ScanSnap] folder to a folder other than [My ScanSnap] folder. 1. In File View, select the file. => The selected file is shown in a red frame. 2. Select [Export] on the [File] menu, or click the icon on the Toolbar. => The “Browse for Folder” window appears. 3. Select the destination folder for the file, and click the [OK] button. => The file selected in Step 1 is copied to the folder. 18
