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FAX System (J)
Operation Guide
ALWAYS read this Operation Guide thoroughly before use. After
reading, maintain it in good condition and keep it together with the
Operation Guide for your copier.
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NOTICE This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System. Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions, for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts. However, in the main text of this guide, when the difference i
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Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below. DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or in
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Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the related section when using this fax. This section contains notes and cautions on installation and operation that should be read prio
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Introduction Section 6 Managing This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. Information About In addition, it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax. Your Fax Communications Section 7 This section contains explanations on certain settings and registr
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Contents Important! Please read it first. ....................................................................... viii INSTALLATION PRECAUTIONS ....................................................................................viii PRECAUTIONS FOR USE ..............................................................................................viii Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) ..... 1-1 Names of Parts .............................
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Contents Dialing With a One-Touch Key ......................................................................................................................2-17 Printing Out a One-Touch Key List ..............................................................................................................2-18 Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing) .........................2-19 Dialing the Destination Using the Address Book (Address Book) ......................
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Contents Allowing the Receiving Party to Initiate Reception (Polling Communication) ..........................5-8 Preparing Documents for a Polling Transmission ..........................................................................................5-8 Receiving Documents Using Polling Reception ..............................................................................................5-9 Communicating Using F-Codes (F-Code Based Communication) ........................................5-11
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Contents Printing Out an Encryption Box List ............................................................................................................5-57 Managing Fax Use by Each Department (Restricted Access) ..............................................5-58 Using the fax with Restricted Access turned ON... ......................................................................................5-59 Accessing the Registration Select Screen When Restricted Access is Turned ON ................
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Contents Registering the Network FAX Information ................................................................................9-7 Printing Out a Network FAX Settings List ...............................................................................9-12 Section 10 Reference Information .............................................................. 10-1 Specifications ..........................................................................................................................10-1
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Important! Please read it first. This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both guides in good condition Caution Labels in a location close to the machine. During use, refer to the Operation Guide for your copier for INSTALLATION PRECAUTIONS information regarding the sections listed at right. PRECAUTIONS FOR USE How to load paper Replacing the toner cartridge and waste t
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ix
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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Names of Parts Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on other parts of this machine. (3) (8) (7) (4) (6) (10) (12) (11) (9) (1) (2) (5) (1) Operation panel Use the operation panel to perform the procedures requ
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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Operation Panel and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on the keys and indicators that are utilized when this machine is used as a copier. (8) (9) (10) (6) (7) (5) (4) (2) (3) (1) (1) Touch panel Indicates operat
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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Basic fax screen on the touch panel The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the “basic fax screen”. The following contains information on the basic keys which are displayed in this screen and their functions. Inch (1) (2) (3) (4) (5) (6) (7) Metric (1) (2) (3) (4) (5) (6) (7) (1) Message disp
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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) (13) Inch (8) (9) (10) (11) (12) (13) Metric (8) (9) (10) (11) (12) (8) “Dest. check” key Press this key when you have entered multiple destination fax numbers using speed-dial keys, etc., and you want to check the list of those numbers. (9) “Re-dial” key Press this key when you want to have the fax automatically redial the most recently dialed number. (10) “On-hook” key When a separately purchased tel
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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) (14) Inch (15) (16) (17) (18) (19) (14) Metric (15) (16) (17) (18) (19) (14) Fax number display The number that you have entered to dial is displayed here. (15) “Basic” key Press this key when you want to return to the basic fax screen. (16) “Application” key Press this key when you want to use one of the various functions of this fax machine such as polling, etc. (17) “Register” key Press this key when
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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Preparations When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in “Setting the Type of Phone Line” through “Setting the Current date And Time (Date & Time setting)”. * If your service representative performs these settings during set-up of your Fax System, there is no further need for you to perform these procedures.
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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) If you want your TTI information to be sent to the other Turning TTI Transmission ON/OFF (TTI 4 party, press the desired location where you want it to be printed. setting) If you do NOT want it to be sent, press the “Not Printed” key. The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your (inch) station name and fax number, et
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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Press the “Location Info.” key. The currently registered Registering the Information Identifying 2 information will be displayed. Your Facsimile (Location Info. setting) (inch) If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party
