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Easy Sending Guide
Instructions on how to set up
and use the send features
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Legal Notices Trademarks Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc. Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and other countries. Windows Vista is a trademark of Microsoft Corporation in the United States and other countries. All other product and brand names are registered trademarks, trademarks or service marks of their respective
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Introduction Thank you for choosing this machine. This machine provides useful features including: ● Sending an e-mail with a scanned document attached. ● Storing a scanned document to the USB memory connected to this machine. ● Storing a scanned document to a shared folder in a computer. This document describes the setup procedures and instructions mainly of the following features. ● Sending an e-mail with a scanned document attached. ● Storing a scanned document to the USB memory connected to
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Contents Legal Notices �������������������������������������������������������������������������������������������������������������� 1 Introduction ��������������������������������������������������������������������������������������������������������������� 2 Contents ��������������������������������������������������������������������������������������������������������������������� 3 What Can I Do with This Machine? ���������������������������������������������������������������������������
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What Can I Do with This Machine? What Can I Do with This Machine? Useful Features of This Machine In this document, each of the following features is called as: ● Scan to E-mail feature: sending an e-mail with a scanned document attached. ● Scan to USB feature: storing a scanned document to the USB memory connected to this machine. ● Scan to File Server feature: storing a scanned document to a shared folder in a computer. In this document, these features are collectively called as “Send Featur
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What Can I Do with This Machine? System Environment The information and setup procedures in this document are based on the network environment where: ● Other computers have already been communicated with Intranet or Internet. ● There are devices to which this machine is connected such as a router and hub. This is a sample network configuration to use this machine. To use this machine on the network, you need to make settings such as an IP address. By default, this machine obtains the necessary i
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What Can I Do with This Machine? What Can I Do with This Machine? What Is the Scan to E-Mail Feature? This feature allows you to scan and attach a document to an e-mail and send it directly from this machine without a computer. If a recipient’s address is registered up-front, you can do this very easily. This feature is useful when you want to send a reference material to your customers or peers as soon as possible. What Is the Scan to USB Feature? This feature allows you to store a scanned do
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Setting Up the Send Feature This section describes the settings you need to make before using the Send feature on this machine. Setting Up the Scan to E-Mail Feature You need to make various settings to use the Scan to E-Mail feature. Use the flow chart below to understand the setup procedure. Checking the Information Required for the Scan to E-Mail Feature (→ P. 9) You check the information required for the Scan to E-mail feature. Connecting a Network Cable (→ P. ) You connect the machin
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Setting Up the Send Feature Setting up the Send Feature Setting Up the Scan to USB Feature To use the Scan to USB feature, settings such as the network connection are not required. For details on how to use this feature, see “Using the Scan to USB Feature,” (→ P. 0). Setting Up the Scan to File Server Feature To use the Scan to File Server feature, you need to set it up as described below. After you complete the “Checking an IP Address” step, see the Reference Guide that came with this mach
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Checking the Information Required for the Setup Make sure you have the environment and information required for the Scan to E-Mail feature. Checking the Information Required for the Scan to E-Mail Feature If you just want to send a scanned document using the Scan to E-Mail feature, you can set your e-mail account you are currently using to this machine. To make settings, the following information is required. If you set your e-mail account you are currently using to this machine to receive e-
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Checking the Information Required for the Setup Checking the Information Required for the Setup Checking the E-Mail Account You can check the details of your e-mail account you are using in your e-mail software. Taking Outlook Express 6.x (e-mail software included in Windows XP) as an example, this document explains how to check the e-mail account. If you are using Windows Mail (e-mail software included in Windows Vista), you can check the e-mail account in the same way as described below. If
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Checking the Information Required for the Setup 6. Confirm the server names for [Outgoing mail (SMTP)]. SMTP server address When SMTP authentication is used, this check box is selected. 7. Click [Settings] of [Outgoing Mail Server]. 8. Confirm [Account name] (user name authorized by SMTP server) and [Password]. Checking the Information Required for the Setup
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Checking the Information Required for the Setup Checking the Information Required for the Setup – If your provider is using POP before SMTP as the authentication method, you need the setup information of the e-mail reception feature as well. For details on the e-mail reception feature, see “Preparing to Receive E-Mails,” (→ P. 28). – The password you entered is hidden with bullets, so you need to check it using a notification of the setup provided by the provider. 9. Once you complete the co
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Connecting a Network Cable To connect the network cable, follow the procedure below. 1. Remove the seal from 10Base-T/100Base-TX port on the back of the machine. 2. Connect one end of the Category 5 or greater twisted pair cable to 10Base-T/100Base-TX port. Connect the other end to the network router or hub. 3. Turn on the main power switch. That completes the connection of the network cable. Please proceed to “Setting the IP Address,” (→ P. 4). Connecting a Network Cable
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Setting the IP Address Setting the IP Address Setting the IP address to the machine allows it to communicate with computers on the network. There are two ways to set the IP address: ● Automatic setting By default, the IP address is assigned to the machine automatically by the DHCP server. Therefore, all you have to do when using DHCP is just to connect the network cable and turn on the main power switch of the machine. To confirm the assigned IP address, please proceed to “Checking the Communic
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Setting the IP Address 2. Press [ ] or [ ] to select , then press [OK]. ADD. FUNCTIONS 11.SYSTEM SETTINGS 3. Press [ ] or [ ] to select , then press [OK]. SYSTEM SETTINGS 5.NETWORK SETTINGS 4. Press [ ] or [ ] to select , then press [OK]. NETWORK SETTINGS 6.VIEW IP ADDRESS 5. Press [ ] or [ ] to select , , or , then press [OK]. VIEW IP ADDRESS 1.IP ADDRESS If the machine is communicated with the networ
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Using the Remote UI Using the Remote UI The Remote UI allows you to access and manage the machine connected to the network from a web browser. The items you can set using the Remote UI can be also set using the operation panel. This manual describes the procedures to set the items below. For the procedures to set the other items, see Chapter 7, “Remote UI,” in the Reference Guide. ● Setting Up the E-Mail Send Feature (→ P. 9) ● Registering E-Mail Addresses (→ P. 2 ) Setting Up the Remote UI
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Using the Remote UI Starting the Remote UI To start the Remote UI, follow the procedure below. 1. Start the web browser. 2. Enter the IP address you confirmed in “Checking the Communication,” (→ P. 14) in the address bar, then press [Enter] on the keyboard. The Remote UI screen appears. When you enter the IP address in the address bar, remove leading and trailing zeros from the IP address you confirmed in “Checking the Communication,” (→ P. 4). However, replace “000” with “0.” Please see t
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Using the Scan to E-Mail Feature Using the Scan to E-Mail Feature To set up and use the Scan to E-Mail feature, you need to make settings based on the flow below. Setting up the E-Mail Send Feature (→ P. 9) Using the Remote UI, you make settings to send e-mails. Setting up the E-Mail Reception Feature (→ P. 28) You make settings to receive e-mails. If you want to use the Scan to E-mail feature only, you don’t need to make this setting. Registering E-Mail Addresses (→ P. 2 ) Using the Remot
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Using the Scan to E-Mail Feature Setting Up the E-Mail Send Feature To set up this feature, follow the procedure below using the Remote UI. 1. Start the Remote UI. Login in Administrator Mode. For details on starting the Remote UI, see “Starting the Remote UI,” (→ P. 7). 2. Click [Device]. Select [Network] from the menu. 9 9 Using the Scan to E-Mail Feature
