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Cisco TelePresence MCU
Accessing Conferences
Getting started
14523.02
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Contents Introduction ................................................................................................................................ 3 Calling in to conferences ....................................................................................................... 4 Dialing in using a hardware video endpoint .................................................... 4 Dialing in using a software video endpoint ...................................................... 4 Dialing in using
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Introduction Introduction This guide provides information on Accessing Conferences using Cisco TelePresence MCU 4500 series, MCU 4200 series and MCU MSE series products with software release 4.0 onwards. Throughout this guide, the term MCU refers to all MCU series. 3
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Calling in to conferences Calling in to conferences When you dial into a conference you can connect directly to your conference or into a menu that presents you with a series of options (called an auto attendant). From the auto attendant you can select the conference you want to join. You can join a conference/auto attendant in three ways. Using a: hardware video endpoint software video endpoint audio-only telephone Dialing in using a hardware video endpoint Your system administrator wi
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Calling in to conferences Dialing into a conference using ConferenceMe Your system adminstrator will email you a HTTP link to use with ConferenceMe. The link will take the format http://domain.name/conferencename To join the conference using ConferenceMe, click the link in the email. If you are set up to automatically join conferences, ConferenceMe will load and you will be connected to your conference. Alternatively, a web browser will open; select Click here to join the conference using C
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Using an auto attendant Using an auto attendant Your system administrator may have set up an auto attendant for you to use to join conferences. Auto attendants simplify the way you can join conferences. An auto attendant presents you with a series of menus from which you can choose to: join a conference create a new conference access other auto attendant menus Calling an auto attendant Your system administrator should provide you with information about which method you should use to cal
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Using an auto attendant By default, the number keys on your endpoint are used to join a conference by dialing its numeric ID, followed by a '#'. If a conference has both a Numeric ID and a Guest numeric ID set, you may enter either ID, and will join the conference as either a chairperson or guest as appropriate. As you start to enter a numeric ID, the sequence you have typed will be shown at the base of the auto attendant screen. You may cancel the numeric ID entry (for instance to correct
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Using an auto attendant Creating a new conference If you system adminstrator allows it, you may be able to start a new conference that takes place immediately, known as an ad-hoc conference. To create a new conference, select Create new conference from the auto attendant menu. You will need to assign a conference ID and optional PIN (to restrict access to the conference). If you do not want to enter a PIN, press the pound/hash key (#) at the enter PIN voice prompt. When you have created th
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Using in-conference features Using in-conference features After you join a conference, you can control many conference features directly from your video endpoint. Using FECC or DTMF navigation you can: Control conference views Select participants Control a participant’s camera Controlling conference views The default behavior of the Cisco TelePresence MCU is to display the "loudest" participants in the most prominent layout panes. If there are more contributors than there are panes avai
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Using in-conference features If you are using FECC use the Up/Down keys to scroll through the available conference views. If you are using DTMF navigation use the 2/8 keys to scroll through the available conference views. Controlling conference views using ConferenceMe When using ConferenceMe you can control the conference view in the same way as you would using a hardware endpoint. Use the Up/Down keys on your keyboard to scroll through the available conference views. Alternatively, you can
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Using in-conference features Selecting participants using ConferenceMe When using ConferenceMe you can scroll through participants in the same way as you would using a hardware endpoint. Use the Left/Right keys on your keyboard to scroll through participants. Alternatively, you can select Next participant from the right-click menu. Selecting participants using Movi When using Movi you can use the DTMF keypad to scroll through participants. Use the 4/6 keys on the keypad to scroll through partic
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Using in-conference features Icon Meaning You are zooming in and out with the far-end video camera. (If you are using the numeric keypad to navigate, use 1 to zoom in and 7 to zoom out) Controlling another participant’s camera is not possible when using i ConferenceMe or Movi. The zoom out menu Access the following options by pressing zoom out if you are using FECC, or 7 on a DTMF keyboard: border width: this controls the width of the border added to the video stream sent to the endpoint (
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Using in-conference features If you are using DTMF tones, press *6. The endpoint can be unmuted by pressing *6 again There are two ways of muting ConferenceMe. Either by right-clicking and selecting Mute outgoing audio, or by clicking the mute icon on the toolbar. 13
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Understanding in-conference status icons Understanding in-conference status icons During the conference, messages and icons appear on the screen to let you know thing about both the conference and the other participants. Participant’s status icons During the conference, messages and icons appear in the pane of specific participants. The table below describes these icons. Icon Meaning The participant has been designated as ‘important’, which gives the participant priority in the conference vie
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Disclaimers and notices Disclaimers and notices THE SPECIFICATIONS AND INFORMATION REGARDING THE PRODUCTS IN THIS MANUAL ARE SUBJECT TO CHANGE WITHOUT NOTICE. ALL STATEMENTS, INFORMATION, AND RECOMMENDATIONS IN THIS MANUAL ARE BELIEVED TO BE ACCURATE BUT ARE PRESENTED WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. USERS MUST TAKE FULL RESPONSIBILITY FOR THEIR APPLICATION OF ANY PRODUCTS. THE SOFTWARE LICENSE AND LIMITED WARRANTY FOR THE ACCOMPANYING PRODUCT ARE SET FORTH IN THE INFORMATI
