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Alcatel OmniPCX Office
Alcatel 4038/4039/4068
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User manual How Introduction How to use this guide Thank you for choosing a telephone from the 4038/4039/4068 range manufactured by Alcatel. Your Alcatel 4038/4039/4068 digital terminal has a new ergonomic layout for more effective communication. • Actions • Keypad Lift the receiver. Numeric keypad. A large graphic screen, in conjunction with various keys and the navigator, allows you to make calls, configure and program your telephone, Hang up. Alphabetic keypad. a receiver that is pleasan
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How
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Contents Toc Getting to know your telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.6 5. Keep in touch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19 1. Description of the screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.7 5.1 Selecting calls to be diverted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19 1.1 Welcome screens . . .
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Display and display keys Getting to know your telephone Contains several lines and pages providing information on calls and the functions accessible via the 10 keys associated with the words on the screen. Telephone Transfer icon: pressing the key next to this icon allows you to program or change the transfer function. Indicator light • Flashing green: incoming call. Adjust the tilt of the screen Headset connected. Appointment programmed. • Flashing red: alarm. Handset Silent mode activ
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1 Description of the screens Other Perso page: contains call line keys (allowing supervision of calls) and programmable call keys. The up-down navigator is used to access all the direct call keys (apart from those displayed by default). Direct call keys are programmed or Welcome screens 1.1 modified via the Information key. Menu page Perso page Info page Time and status icon Date Call forwarding icon: Stationary: no forwarding activated. Rotating: forwarding activated Scroll bar: s
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Description of the screens 1 Call management screen Application screen 1.2 1.3 Date Incoming call icon Time and status icon Date Application name Time and status icon Call holding icon Call in progress icon Application screen Incoming call presenta- tion screen. This screen is temporarily displayed when a Events screen call arrives and shows the name and/or number of the Pop-up display of caller. functions accessi- ble while the call is taking place Application screen: displays informat
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2 Using your telephone Other Making a call 2.1 2.2 Receiving a call OR OR OR OR Paul is calling dial directly lift the number lift the hands free press the key next to the the number receiver required receiver 'Incoming call' icon for your call 2.3 Using the telephone in 'Hands free' mode OR OR Terminal idle: hands free number programmed line correspondent’s required key name you are in hands free mode Paul in conversation press and terminate during a conversation release your call Call i
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Using your telephone 2 Activating the loudspeaker during a conversation (receiver lifted) - 2.4 Loudspeaker 2.6 Make calls via your programmed call keys 10:30 Helen the loudspeaker key flashes PERSO Paul in conversation during a activate loudspeaker access the find the correspondent call the chosen conversation (long press) 'Perso' page you want to call from correspondent the programmed call keys OR The key is no longer lit adjust volume deactivate 2.7 Calling from the common directory (7 le
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Using your telephone 2 When your caller hangs up, intercom mode remains active. Redialling 2.9 • To deactivate - Terminal idle: Redialling the last number dialled (redial): The corresponding LED goes out last number redial 'redial' key (short press) Sending DTMF signals 2.12 Call back on the last 10 number dialled: During a conversation you sometimes have to send DTMF signals, such as with a voice server, an automated attendant or a remotely consulted answering machine. 10:30 Rediallist OR m
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During a conversation 3 Other Making a second call during a conversation Answering a second call during a conversation 3.1 3.2 • A second correspondent is trying to call you: New call Paul in conversation Paul Paul is calling during a number of in conversation conversation second during a name or no. of the caller correspondent conversation displayed for 3 seconds Answer call displayed Rediallist Indiv.rep. OR OR John in conversation Answer select the no. in the to call a number in the the f
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During a conversation 3 After the conference, to leave your two correspondents talking together: Transferring a call 3.4 ×Conference Transfer • To transfer your call to another number: cancel the conference Paul John in conversation in conversation 3.6 Placing a call on hold (hold) during a no. of the 2nd the first call is on hold conversation terminal • Exclusive hold: • If the number receiving the transfer answers: During a conversation, you wish to place the call on hold and recover it l
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During a conversation 3 Placing an outside call on hold (parking) 3.7 3.9 Store a number You can place an outside call on hold and recover the call on another telephone: During a call, to save the number onto a call key: Parkcall Savetorep Paul Paul in conversation in conversation during a during a conversation conversation • To recover the parked call: ---------- Pickup Unparkcall press a call key on enter the name of apply number of the Perso page your telephone from correspondent which cal
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4 Sharing Other Receiving supervised call ringing 4.1 4.4 Call pick-up To receive the special ringing for calls to another number: You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone. • If the telephone ringing is in your own pick-up group: “Supervised call same key to cancel ringing” programmed 'Group call pick-up' key programmed key • If the telephone ringing is not in your pick-up group: 4.2 Answering the g
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Sharing 4 Answering briefly in place of the operator 4.5 4.7 Calling an internal correspondent on his/her pager Outside calls to the operator will ring on your telephone and you can answer the call: The number called does not answer and you know that the person called has a pager: your telephone will ring at the same time as the switchboard Paul is alerted “Operator same key to your 'Page' programmed help” cancel correspondent key programmed key does not reply • Calls to the switchboard: pagi
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Sharing 4 Sending a written message to an internal correspondent 4.10 4.11 Send a voice message copy Text Voice Consult display number of new and OR old messages number to be enter the first letters of personal code called the name • Predefined message Sendcopy OR Text Mail Gotomessage Call me back OR select message to number to be correspondent’s 01/27 copy by called name first message in list select the enter the no. of apply your choice consecutive (27) message to be the message to be pre
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Sharing 4 Sending a recorded message to a number / a distribution list 4.12 Voice Sendmessage personal code Add OR correspondent’s correspondent’s name other correspondents apply no. or list no. or list name (00 to 50) if necessary (00 to 50) Voice mail Record Ready to record start message recording Voice mail Stop recording recording end of recording apply Listen Record OR OR replay message re-record a message apply 4.13 Broadcasting a message on the loudspeakers of a station group A message no
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5 Keep in touch Other Selecting calls to be diverted 5.1 5.3 Diverting your calls to your voice message service When a diversion is applied, you can select the types of call to be diverted: outside, internal, all. Immediate»VM diversion is acknowledged Forward Ext/Int Div: Ext/Loc select the type of Out/Int call type of call diverted is displayed When you return, consult recorded messages 5.4 Perso Assist:OFF Choice OR Div: Ext / Loc The light indicates that messages have been received. if the
