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MODEL 4000/4000HD
ELECTRONIC PAYROLL TIME
RECORDER INSTALLATION AND
OPERATION INSTRUCTIONS
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The 4000/4000HD Payroll Time Recorder records and summarizes weekly, BI-weekly (requires one time card per week per person), semi- monthly or monthly payroll information for up to 100 employees. The 4000/4000HD uses bar-coded time cards (item #44100-10) that are pre- numbered 1 to 100. For each pay period an individual is assigned one pre-numbered (located in the upper right hand corner) time card. New time cards must be issued after every pay period. Note: Do not use duplicate time card
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FEATURE TABLE LANG=ENGLISH – Use the UP or DOWN key to select the desired language to print and program the Model 4000/4000HD. Select English, Spanish, French or German. SET YEAR – Use the UP or DOWN key to set the desired year (default set at current year). SET MONTH – Use the UP or DOWN key to set the desired month (default set at current month). SET DAY – Use the UP or DOWN key to set the desired day of month (default set at current date). DAYLIGHT SAV= – Allows the Mo
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the unit off a generator/inverter, use the UP or DOWN key to change the TIME STD to CRYSTAL which will cause the unit to keep time using an internal device.) 5. OFF- Unit will not adjust time for daylight saving time. DSPLY FMT=AM/PM – Selects how the time will be displayed on the front of the unit. Using the UP or DOWN keys, select one of the following options: 1. AM/PM - Standard time (1-12 hours). 2. MIL - Military time (0-23 hours). PRINT FMT=AM/PM – Selects how time will be p
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SET EVENT # NO Use the UP and DOWN key until the desired event number that you wish to set-up, edit or turn off is displayed. An event is one bell/horn ring per day (M-F or all 7 days) at a given time for a given duration. Press the SELECT key to select the event you wish to program or modify. If you wish to bypass the bell set-up feature, scroll to the SET EVENT # NO and press SELECT. EVENT 1 = OFF-Press the UP and DOWN key to select the duration of time that the signal device wi
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SETUP PAY? NO – This feature allows you to set other feature that affect how the 4000/4000HD calculates the time totals. By selecting YES with the UP or DOWN key, the below listed feature can be modified. By selecting NO, you will return to the main display and you will have accepted all the default feature as listed below. ARE YOU SURE? NO – This feature is listed to remind an individual that all the stored payroll data will be cleared. By selecting YES with the UP or DOWN key, the b
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th th 3. RST=13 & LAST-2 – 13 and 2 days before the last day of the month th th 4. RST=12 & LAST-3 – 12 and 3 days before the last day of the month th th 5. RST=11 & LAST-4 – 11 and 4 days before the last day of the month th th 6. RST=10 & LAST-5 – 10 and 5 days before the last day of the month th st th st 7. RST=16 & 1 – 16 and 1 day of the month New time cards must be issued after each reset period. This feature allows two IN/OUT punch per day average or 64 total punches per perio
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RESET HOUR = 10PM – Sets the reset hour for the day (days) outlined above using the UP or DOWN key. The default setting is 10PM. Note: In some three-shift operations, an individual might punch in prior to the reset period but will not punch out until after the reset period. This is not a problem. The 4000/4000HD will not reset that card until the individual punches out, however, the card number (upper right hand corner of card) should not be issued to any other employee until he/she pu
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mark and will round “back” up to 5 minutes after every 10 minute mark. 4. 15 MIN – This option is known as the “15 minute rule” or the “7/8 rule” and is the most commonly used. With this option, the clock in/out and running totals will be rounded to the nearest 15 minute mark, therefore, up to 7 minutes before the 15 minute mark, the starting time used to calculate the pay totals will move ahead to the nearest 15 minute mark. Up to 8 minutes after every 15-minute mark, the starting ti
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SEMI-MONTHLY. 2 WEEKS, BI-WEEKLY AND MONTHLY- In these modes the time card will accept up to 64 punches per period (2 per line, for a total of 32 lines maximum). Print format is as follows (both clock in/out is on same line of the time card): Clock in – Day of week, Clock in time Clock out - Clock out time, Clock in/out time total, running time total CHANGING THE PRINT RIBBON 1. Remove the cover using the key provided with the unit. 2. Locate the ribbon cartridge that is mounted on
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CARD FEEDS WITH NO PRINT OR ERROR MESSAGE –1. Check that the ribbon cartridge is snapped completely down and the ribbon is over the print head. 2. Make sure the black bars on the left side of the time card are not covered or damaged. ERROR 1 – Indicates time card stuffing. If an individual tries to force a card into the unit, the 4000/4000HD will accept the card but will not print or store any payroll data. If this situation occurs, an ERROR 1 will show on the front display and the
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button). Hold the center button until the front display is visible. All time, set-up, and payroll data will be set to the original factory defaults. Frequently Asked Questions Q: When do I need new Time Cards? A: New time cards are needed on the first day of each new pay period or immediately after making any changes in the “SETUP PAY” feature. Q: Do I have to use consecutive numbered time cards during a pay period? A: No, however, we strongly recommend you distribute time
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A: The 4000/4000HD Time Recorder provides a running total of hours between punches and therefore any payroll deductions must be made manually at the end of a pay period. Q: What does ATAAP mean? A: ATAAP is the acronym used by the U.S. government that describes how time is accounted for using hundredths of hour (i.e. one and a quarter hours equals 1.25 hours). Supplies and Optional Accessories Supplies and optional accessories for the Pyramid 4000/4000HD are available at most off
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caused by accident, alteration, misuse or improper packaging of returned unit is not covered by this warranty. All warranty repairs must be done by Pyramid Technologies, LLC. Any repair to the equipment other than by PTI voids the warranty. Users in countries other than the USA should contact the Dealer from whom the unit was purchased. The rights under this warranty are limited to the original user and may not be transferred to subsequent owners. Extended Warranty Extended warrantie
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Clock Accuracy Less than 30 seconds/year Memory Capacity 100 employees Certifications UL and CUL Weight 4000 - 5.9 lbs (2.7 kg) 4000HD - 8.15 lbs (3.7 kg) Dimensions 4000 - 7.25” H x 7.12” W x 6.65” D 4000 - 184.15mm H x 180.84mm W x 168.91mm D 4000HD - 7.75" H x 8.25” W x 7.25" D 4000HD - 196.85mm H x 209.55mm W x 184.15mm D Mounting Desktop or wall mountable. PYRAMID MODELO 4000/4000HD INSTRUCCIONES DE INSTALACIÓN Y OPERACIÓN DE LA GR
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El 4000/4000HD Grabadora de Tiempo de Nómina registra y resuma semanal, BI semanal o información quincenal de nómina hasta 100 empleados. El 4000/4000HD usa tarjetas de tiempo (artículo #44100-10) codificadas de antemano del 1 a 100. Por cada período de pago el individuo sera asignado una tarjeta de tiempo con numero de antemano (localizado en la esquina superior derecha). Se deben publicar nueva tarjetas de tiempo después de cada período de pago. NOTA: No use tarjetas de tiempo con nu
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1. Para cambiar o poner una característica, apriete el botón SELECTO hasta que la característica deseada se demuestre. 2. Use el botón ARRIBA o ABAJO para cambiar la característica. 3. Después que la característica demostrada se cambia, apriete el botón SELECTO para cambiar otras características y para volver al despliegue principal. NOTA: Seleccionando SI para establecer la característica de PAGA limpiará todos los datos de nómina Registrados. Si seleciona si, tarjetas de tiempo
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2. EURO - Ajusta automáticamente la hora al tiempo europeo de ahorros de luz del día. (Comienza el último domingo de Marzo y termina en el ultimo domingo de Octubre) 3. OTROS - Permite que usted escoja un domingo de comienzo y final para cambios automáticos de tiempo de ahorros de luz del día. Después que selecciones OTRO, use la clave ARRIBA o ABAJO para escoger el domingo deseado (sólo domingos se permiten) que usted desea COMENZAR el tiempo de ahorros de luz del día, oprima SELECTO y
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MINUTOS FIJOS - Pone el minuto actual de el día usando la clave ARRIBA o ABAJO. PROGRAMACIÓN DE LA CAMPANA La sirena interna es para usar en áreas donde no debe hacerse ruido. Para regular el volumen de la sirena interna, abra la cubierta delantera y gire el control de volumen del lado izquierdo del tablero de circuitos en sentido horario para aumentar el volumen. Gírelo en sentido opuesto para bajarlo. Las campanas o sirenas externas se agregan cuando se compra el modelo Bell R
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EVENTO 1 = OFF (desactivado) – Oprima la tecla “ARRIBA” o “ABAJO” para seleccionar el tiempo durante el cual se escuchará la señal sonora (0.5 a 15 segundos), o bien seleccione “OFF” para desactivar este evento. EVENTO 1 HR = 12AM - Oprima la tecla “ARRIBA” o “ABAJO” para seleccionar la hora en la cual sonará el evento. EVENTO 1 MIN = 00 - Oprima la tecla “ARRIBA” o “ABAJO” para seleccionar los minutos en los cuales sonará el evento. EVENTO 1 DÍA = TODOS - Oprima la tecla “ARRIB
