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ADVANCED
USER’S GUIDE
MFC-9970CDW
Version 0
USA/CAN
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User's Guides and where do I find it? Which manual? What's in it? Where is it? Safety and Legal Read this Guide first. Please read the Printed / In the Box Safety Instructions before you set up your machine. See this Guide for trademarks and legal limitations. Quick Setup Guide Follow the instructions for setting up your Printed / In the Box machine and installing the drivers and software for the operating system and connection type you are using. Basic User's Guide Learn the basic Fax, Copy
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Table of Contents 1 General Setup 1 Memory storage.....................................................................................................1 Volume settings .....................................................................................................1 Ring volume.....................................................................................................1 Beeper volume ................................................................................................2 Sp
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Additional sending operations..............................................................................19 Sending a fax manually .................................................................................19 Sending a fax at the end of a conversation ...................................................19 Dual access (black & white only)...................................................................20 Broadcasting (black & white only) ..................................................
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6 Printing reports 49 Fax reports...........................................................................................................49 Transmission verification report.....................................................................49 Fax Journal....................................................................................................49 Reports ................................................................................................................50 How to print a r
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C Glossary 97 DIndex 101 v
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General Setup 1 1 1 Memory storage 1 Volume settings 1 Your menu settings are stored permanently, Ring volume 1 and in the event of a power failure will not be lost. Temporary settings (for example, You can choose a range of ring volume Contrast, Overseas Mode) will be lost. Also, levels, from High to Off. during a power failure the machine will retain the date and time and programed fax timer a Press MENU. jobs (for example, Delayed Fax) for approximately 60 hours. Other fax jobs in the
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Chapter 1 Beeper volume 1 Speaker volume 1 When the beeper is on, the machine will beep You can choose a range of speaker volume when you press a key, make a mistake, or levels, from High to Off. after you send or receive a fax. You can a Press MENU. choose a range of volume levels, from High to Off. b Press a or b to display General Setup. a Press MENU. Press General Setup. b Press a or b to display c Press a or b to display Volume. General Setup. Press Volume. Press General Setup. d Press
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General Setup Automatic daylight Ecology features 1 savings time 1 Toner Save 1 1 You can set the machine to change automatically for Daylight Savings Time. It You can save toner using this feature. When will set itself forward one hour in the Spring, you set Toner Save to On, print appears and back one hour in the Fall. lighter. The default setting is Off. a Press MENU. a Press MENU. b Press a or b to display b Press a or b to display Initial Setup. General Setup. Press Initial Setup. Press
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Chapter 1 Sleep mode 1 Deep Sleep mode 1 The Sleep Mode Setting can reduce power If the machine is in Sleep mode and does not consumption. When the machine is in Sleep receive any jobs for a certain length of time, Mode (Power Save mode) it acts as though it the machine will go into Deep Sleep mode were turned off. Receiving data or starting an automatically. Deep Sleep mode uses less operation wakes up the machine from Sleep power than Sleep mode. The machine will mode to Ready mode. wake
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General Setup LCD screen 1 Dial Prefix 1 The Dial Prefix setting will automatically dial a Setting the backlight 1 predefined number before every fax number brightness 1 you dial. For example: If your telephone system requires a 9 to dial an outside number You can adjust the brightness of the LCD use this setting to automatically dial 9 for backlight. If you are having difficulty reading every fax you send. the LCD, try changing the brightness setting. Setting up the prefix number 1 a Press
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Chapter 1 Changing the prefix number 1 Mode Timer 1 The machine has three mode keys on the a Press MENU. control panel: FAX, SCAN, and COPY. b Press a or b to display You can set how much time the machine Initial Setup. takes after the last Copy or Scan operation to Press Initial Setup. return to Fax mode. If you choose Off, the machine will stay in the mode you used last. c Press a or b to display Dial Prefix. Press Dial Prefix. This setting also sets the time the machine will change fr
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Security features 2 2 Secure Function Lock 2.0 2 Note • Secure Function Lock can be set manually Secure Function Lock lets you restrict Public at the control panel or by using Web 2 access to the following machine functions: Based Management. We recommend using Web Based Management to Fax Tx configure this feature. For more Fax Rx information, see the Network User's Copy Guide. Scan • Only administrators can set limitations and make changes for each user. USB Direct • Polling R
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Chapter 2 Changing the password 2 Setting and changing the Administrator Password 2 a Press MENU. b Press a or b to display Setting up the password 2 General Setup. Press General Setup. The password you set in these steps is for the administrator. This password is used to set c Press a or b to display Security. up users and to turn Secure Function Lock on Press Security. or off. (See Setting up and changing restricted users on page 9 and Turning d Press Function Lock. Secure Function Lock
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Security features Setting up and changing the Setting up and changing Public user mode 2 restricted users 2 Public user mode restricts the functions that You can set up users with restrictions and a are available for Public users. Public users do password for functions that are available to not need to enter a password to access the them. You can set up more advanced 2 features made available through this setting. restrictions, such as by page count or PC You can set up one Public user. use
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Chapter 2 j To set up a restricted user, press i To change the password, enter a new Enable or Disable for each operation, four-digit user password by pressing the as follows: Press Fax Tx. Then press buttons on the Touchscreen. Enable or Disable. After you have set Press OK. Fax Tx, repeat these steps for j To change a restricted user's settings, Fax Rx, Copy, Scan, Direct Print, press a or b to display the setting you Print and Color Print. want to change. Press the setting and k Repeat
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Security features Turning Secure Function Lock off Turning Secure Function Lock on/off 2 a Press User: Public or User: xxxxx (where xxxxx is the Turning Secure Function Lock on user’s name). a Press MENU. b Press Lock OniOff. 2 b Press a or b to display c Enter the registered four-digit General Setup. administrator password by pressing the Press General Setup. buttons on the Touchscreen. Press OK. c Press a or b to display Security. Press Security. d Press Stop/Exit. d Press Function Lock.
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Chapter 2 Changing to the Public Mode Switching Users 2 a Press User: xxxxx. (where xxxxx is This setting allows you to switch between the user’s name.) registered restricted users or Public mode when Secure Function Lock is turned on. b Press Go to Public. Changing to the restricted user Mode Note a Press User: Public or • After a restricted user has finished using User: xxxxx (where xxxxx is the the machine, it will return to the Public user’s name). setting within the same time as the
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Security features Setting up the password 2 Setting Lock 2 Setting Lock lets you set a password to stop a Press MENU. other people from accidentally changing your machine settings. b Press a or b to display General Setup. Make a careful note of your password. If you 2 Press General Setup. forget it, you will have to reset the passwords stored in the machine. Please call your c Press a or b to display Security. administrator or Brother Customer Service. Press Security. While Setting Lock is
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Chapter 2 Changing your Setting Lock Turning Setting Lock on/off 2 password 2 If you enter the wrong password when following the instructions below, the LCD will a Press MENU. show Wrong Password. Re-enter the correct password. b Press a or b to display Turning Setting Lock on General Setup. Press General Setup. a Press MENU. c Press a or b to display Security. b Press a or b to display Press Security. General Setup. Press General Setup. d Press Setting Lock. c Press a or b to display Secur
