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Version 4.0
User Manual
BePunctual Server
Copyright © 2008 Aquarius Soft Pte Ltd.
All rights reserved.
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User Manual of BePunctual Server Version 4.0 1 Table of Content 1 TABLE OF CONTENT................................................................................................................2 2 INTRODUCTION.........................................................................................................................5 WHAT IS BEPUNCTUAL SERVER?.....................................................................................................5 FEATURES AND BENEFITS ........
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User Manual of BePunctual Server Version 4.0 6 ORGANIZATION INFORMATION........................................................................................19 7 DEPARTMENTS........................................................................................................................19 ADDING A NEW DEPARTMENT ........................................................................................................19 STAFF TYPES.....................................................
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User Manual of BePunctual Server Version 4.0 RUN WHEN LOG ON WINDOWS.....................................................................................................34 SHOW ICON IN TASKBAR NOTIFICATION AREA............................................................................34 PREVENT STANDBY AND HIBERNATE .............................................................................................34 PREVENT CHANGING OF SYSTEM TIME...............................................
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User Manual of BePunctual Server Version 4.0 2 Introduction What is BePunctual Server? Aquarius Soft BePunctual Server is the central configuration, management and reporting component of the Aquarius Soft BePunctual computer employee biometric fingerprint time clock software and visitor management solution. You would use this Server software to perform the following tasks: • Configure your organization details like organization name and logo image to display in reports • Add your co
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User Manual of BePunctual Server Version 4.0 Easy to Use Like all other Aquarius Soft products, we spent much time in making sure that the software is very easy to learn and use by both the administrator and your staff. Single or multiple distributed punch stations You can setup BePunctual solution on one single computer or on multiple computers in your network. For single computer setup, you would install the Server software and the Group Punch Station software in the same computer.
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User Manual of BePunctual Server Version 4.0 3 Installation and Remove Installing the application NOTE: Please ensure that you log into Windows with an administrator account before starting the installation. After downloading the application setup file BePunctualServer.EXE, double click on the file to run the setup program that will guide you through a simple installation process. For detailed instructions on how to setup a complete solution, please visit http://www.bepunctual.com/bep
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User Manual of BePunctual Server Version 4.0 Main Menu Menu Sub-Menu Description File New Staff Add a new staff New Staff Type Add a new staff type New Department Add a new department New Approved Leave And a new approved leave New Leave Type Add a new leave type New Holiday Add a new holiday Print Print the data in the current view Export Export the data in the current view Hide BePunctual Server Hide the application in the background Exit BePunctual Server Exit
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User Manual of BePunctual Server Version 4.0 Main Tab The Main Tab is for selecting the content to display in the Content Area. The following tabs are available on the Main Tab: • Today: Click this tab to check who's in/out today. • Punch Cards: Click this tab to show staff punch cards containing punch in/out times and remarks. • Approved Leave: Click this tab to show staff approved leave. You can then add, edit or delete staff approved leave. • Punch Stations: Click this tab to show
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User Manual of BePunctual Server Version 4.0 Setup Departments View You can then group your staffs into departments and set a department head for each department. This view lets you add, edit and delete your organization departments. This view is accessed via Setup Tab > Departments Control Type Description Add Text Button Click this to add a new department. Edit Text Button Click this to edit the selected department. Delete Text Button Click this to delete the selected departments
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User Manual of BePunctual Server Version 4.0 Setup Leave Types View This view lets you add, edit and delete your organization leave types like Annual Leave, Medical Leave, No-Pay Leave etc. This view is accessed via Setup Tab > Leave Types Control Type Description Add Text Button Click this to add a new leave type. Edit Text Button Click this to edit the selected leave type. Delete Text Button Click this to delete the selected leave types. Setup Visitor Types View You can group yo
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User Manual of BePunctual Server Version 4.0 Today View This view lets you check who's in/out now today and their punch in/out times and remarks. This view is accessed via Today Tab. Control Type Description Punch In Photo Image This shows the staff/visitor photo captured during punch in. Punch Out Photo Image This shows the staff/visitor photo captured during punch out. Who's Not In Radio Button Click this to view staffs/visitors who has not punch in today and the reason if any.
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User Manual of BePunctual Server Version 4.0 Approved Leave View This view lets you add, edit and delete your staff approved leave. This information lets you track the frequency and reason of their leave easily. This information is also used when generating the various reports. This view is accessed via Approved Leave Tab. Control Type Description Add Text Button Click this to add a new approved leave. Edit Text Button Click this to edit the selected approved leave. Delete Text Bu
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User Manual of BePunctual Server Version 4.0 5 Getting Started Running the Application BePunctual Server has a Windows service (BePunctual Server Service) module that is run in the background when the computer is power up with or without log on. This ensure that the punch stations can connect to it and perform punch in/out without having to log on into the computer. You can run BePunctual Server software by double clicking on the application shortcut at the following place: Windows St
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User Manual of BePunctual Server Version 4.0 Viewing Who's In/Out To view who's in/out today: • Run and show the Server software. • Click Today Tab to show the Today View • To see who is not in today, click Who's Not In • To see who is in already today, click Who's In • To see who is out already today, click Who's Out • To see all staff status, click All You can filter the information by staff, staff type, department or visitor type. Viewing Staff Punch Cards A staff punch card c
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User Manual of BePunctual Server Version 4.0 Viewing Organization Information To view your organization information: • Run and show the Server software. • Click Setup Tab. • Click Organization to show the Setup Organization View Viewing Departments To view the departments you have added to the system: • Run and show the Server software. • Click Setup Tab. • Click Departments to show the Setup Department View • Select the department you want. Viewing Leave Types To view the le
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User Manual of BePunctual Server Version 4.0 Viewing Staff Information To view your staff information: • Run and show the Server software. • Click Setup Tab. • Click Staffs to show the Setup Staffs View • Select the staff you want. Viewing Visitor Types To view the visitor types that have been added to the system: • Run and show the Server software. • Click Setup Tab. • Click Visitor Types to show the Setup Visitor Types View • Select the staff type you want. Viewing Visitor
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User Manual of BePunctual Server Version 4.0 Enrolling Staff Fingerprint You can enroll a staff fingerprint for use in punching in/ou via Server software -> Setup -> Staffs -> Edit Staff -> Biometric Fingerprint -> Enroll Importing Staff Fingerprint Template Alternative, you can enroll the staff fingerprint on another computer and save it as a template to be imported into the Server software. To enroll staff fingerprint and save it to a template, use the BePunctual Biometric Fingerpr
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User Manual of BePunctual Server Version 4.0 6 Organization Information You can view and edit your organization information in the Setup Organization View. 7 Departments You can group your staff into departments. Examples of departments are human resource, R&D etc. When a department is created, you can select one of the staff as its head of department. The head of department will be the manager of the staffs within that department. To add a staff to a department, edit the staff infor
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User Manual of BePunctual Server Version 4.0 8 Staffs Staffs are your organization employees or workers. The following groups of information can be store and set for each staff: • General information like full name, display name, staff ID, department, staff type, supervisor etc. • Punch in/out settings like punch ID and punch PIN • Working days and hours • Pay information • Contact information Adding a New Staff You can add a new staff via Setup Tab -> Staffs -> Add A Add a Staff
