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USER’S GUIDE
MFC-640CW
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If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-640CW Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded
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THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and pu
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Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage Do not handle the plug with wet electrodes inside the machine. hands. Doing this might cause Before you clean the machine, an electrical shock. make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. To prevent injuries, be careful To prevent injuries, be careful not
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WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. ■ This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order
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Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C. Caution ■ Avoid placing your machine in a high-traffic area. ■ Avoid placing your machine on the carpet. ■ Do not place near heaters, air conditioners, water, chemicals, or refrigerators. ■ Do not expose the machine to dir
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Quick Reference Guide Sending faxes Automatic Transmission 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Enter the fax number using Speed-Dial, Search or the dial pad. 4 Press Mono Start or Colour Start. Storing numbers Storing Speed-Dial numbers 1 Press Menu/Set, 2, 3, 1. 2 Using the dial pad, enter a two-digit Speed-Dial location number, and then press Menu/Set. 3 Enter a number (up to 20 digits), and then press Menu/Set. 4 Enter a name up to 15 characte
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▲ Dialling operations Making copies Speed-Dialling 1 Press (Copy) to illuminate it in green. 1 If it is not illuminated in green, press (Fax). 2 Load your document. 2 Load your document. 3 Press Mono Start or Colour Start. 3 Press Search/Speed Dial, press #, and then press the two-digit Speed-Dial number. 4 Press Mono Start or Colour Start. Using Search 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Press Search/Speed Dial, and then enter the first letter
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How to access the complete User’s Guide This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete User’s Guide that is on the CD-ROM. ® To view Documentation (For Windows ) From the Start menu, select Brother, MFL Pro Suite MFC-640CW from the Programs Group, and then select User’s Guide. —OR— 1 T
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5 Click the documentation you want to read. ■ Quick Setup Guide: Setup and Software Installation Instructions ■ User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide ® ■ PaperPort User’s Guide: Document Management Software How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide: ■ Scanning on page 2-1 ® (For Windows 98/98SE/Me/2000 Professional
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® To view Documentation (For Macintosh ) ® 1 Turn on your Macintosh . Insert the Brother CD-ROM labelled ® Macintosh into your CD-ROM drive. The following window will appear. ® (Mac OS X) 2 Double-click the Documentation icon. 3 The select Language screen appears, double-click your language. 4 Click the documentation you want to read. ■ Quick Setup Guide: Setup and Software Installation Instructions ■ User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide an
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Table of Contents 1 Introduction ..........................................................................1-1 Using this Guide ............................................................... 1-1 Finding information..................................................... 1-1 Symbols used in this Guide........................................ 1-1 Control panel overview ..................................................... 1-2 Power Save mode ...................................................... 1-4
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Setting the Beeper Volume.........................................2-6 Setting the Speaker Volume.......................................2-7 Turning on Automatic Daylight Savings Time.............2-8 Setting the LCD Contrast............................................2-8 3 Setup Send ...........................................................................3-1 How to enter Fax mode ....................................................3-1 How to dial ................................................
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4 Setup Receive ...................................................................... 4-1 Basic receiving operations................................................ 4-1 Choosing the Receive Mode ......................................4-1 To select or change your Receive Mode................ 4-2 Setting the Ring Delay................................................ 4-3 Setting Toll Saver (TAD mode)................................... 4-4 Setting the F/T Ring Time (Fax/Tel mode only).......... 4-5
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Setting your Remote Access Code.............................6-5 Remote Retrieval ..............................................................6-6 Using your Remote Access Code...............................6-6 Remote commands.....................................................6-7 Retrieving fax messages ............................................6-9 Changing your Fax Forwarding number .....................6-9 7 TAD (Telephone Answering Device) ..................................7-1 TAD mode...
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Setting paper type .................................................. 9-7 Setting paper size...................................................9-8 Adjusting brightness ............................................... 9-8 Sorting copies using the ADF................................. 9-9 Making N in 1 copies or a poster (Page Layout) ........ 9-10 Changing the default copy settings ................................ 9-13 Increasing copy speed or quality .............................. 9-13 Adjusting b
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13 Troubleshooting and routine maintenance .....................13-1 Troubleshooting ..............................................................13-1 Error messages ........................................................13-1 Document jams.........................................................13-5 Document is jammed in the top of the ADF unit......... 13-5 Document is jammed inside the ADF unit ............13-5 Printer jam or paper jam ...........................................13-6 Paper is
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Sequence ...............................................................A-6 Connections ...........................................................A-7 Recording outgoing message (OGM) on an external TAD ............................................A-8 Using extension telephones (For U.K. only)...........A-9 Multi-line connections (PBX) ....................................A-11 If you are installing the machine to work with a PBX ..................................................................A
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Introduction 1 Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide. Symbols used in
