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HP 2140 Fax series
User Guide
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HP 2140 Fax series User Guide Part number: CM721-90001
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© Copyright 2009 Hewlett-Packard Development Company, Safety information L.P. WARNING! To prevent fire or shock hazard, do not The information contained herein is subject to change expose this product to rain or any type of moisture. without notice. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Always follow basic safety precautions when using this Company. product to reduce risk of injury from
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Contents 1 Quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Load documents to fax or copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Send a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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3 Additional features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Set rings to answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Use Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Turn Caller ID on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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6 Care and maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Print cartridge information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 View ink level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Print the self test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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1 Quick start This chapter gives you a quick introduction to the basic functions of your new fax machine. Please refer to the later chapters for detailed instructions. 1 1 The “arrow buttons” located at the left and right of OK button on the control panel are designated by in the instructions. Load paper You can load up to 50 sheets of plain paper in the input tray. Before loading the paper, make sure the paper size is set correctly in the BASIC FAX menu. For more information, see Paper Si
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Load documents to fax or copy 3 4 3 Fan, neatly stack, then insert up to 50 sheets of paper with the print side facing you. 4 Push the Paper Tray Cover back into place. Load documents to fax or copy You can load up to 15 pages in the document feeder. Load the documents face down (printed side toward the machine). Adjust guides to document width. Send a fax 1. Place the document to be sent (up to 15 pages) in the document feeder. 2. Dial the number by using one of these methods: • Entering the n
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Receive a fax Receive a fax How faxes are received depends on how the Answer Mode/Receive Mode is set. For more information, see Set rings to answer on page 23. FAX answer mode The fax machine will answer the telephone, automatically detect fax tones, and receive afax. TIP: However, if you accidentally answer the telephone and hear fax tones, press the Start button to receive the fax. AUTO answer mode In AUTO mode the telephone rings for a certain number of rings (see Set rings to answer on
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Make a telephone call Make a telephone call Use one of the following methods: • Pick up the handset and dial the number. • Press and hold a One Touch number. This turns on the speaker. When you are connected, pick up the handset. For more information, see One-touch dialing on page 19. • Press the Speed Dial button, when Search & Dial appears in the display, press OK and search for the number. When the correct number appears, press Start. This turns on the speaker. When you are connected, pic
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2 HP Fax basics This chapter lists the basic features of your new HP Fax and introduces you to the machine. The HP Fax features The HP Fax offers the following features: • 200 page fax memory • 50 page paper tray • 15 page document feeder • Favorites capability: Scan the entire document into memory before sending (see page 25). • 100 speed dialing locations (including10 One-Touch speed dials) (see page 18). • Distinctive Ring (DRPD) capability: Multiple numbers on the same phone line that are
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The HP 2140 Fax The HP 2140 Fax Parts of the HP Fax Figure 2-1 Front view 8 1 7 2 6 3 4 5 1 Document support 5 Document feeder 2 Paper tray 6 Handset 3 Paper tray cover 7 Paper guide 4 Document guide 8 Paper support Figure 2-2 Rear view 1 2 3 1 Power cord socket 2 Connect handset to the HANDSET port. 3 Connect telephone line to the LINE port. HP Fax basics 9
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The HP 2140 Fax Control Panel of HP Fax Figure 2-3 Control panel of HP Fax 6 1 17 2 3 16 4 5 7 8 9 10 11 13 14 15 12 Label Icon Name and Description 1 Mode/Contrast: • When no document is loaded, pressing this button changes the Receive Mode. See Answer/receive mode on page 27. • When a document is loaded, pressing this button changes the contrast for faxing and copying. 2 Resolution: Improves the clarity of a document that you are faxing or copying. 3 Access Cartridge: Moves the print cartrid
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The HP 2140 Fax (continued) Label Icon Name and Description 9 Number keypad: Dials telephone and fax numbers and enters letters and symbols in text fields. The phone key pad is also used for one-touch dialing. 10 Symbols: [The 0 key]. Used to enter special characters when entering a name in a text field. 11 Speed Dial: Stores and dials 100 telephone/fax numbers. 12 Redial/Pause: • Automatically redials the last number or allows you to select one of the last 10 numbers to redial. • Adds a paus
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The menus The menus 12 HP Fax basics SET FAX HEADER SET DATE & TIME BASIC FAX ADVANCED FAX SET UP SOUND MEMORY CLEAR TOOLS Fax Number Date Format Set Broadcasting WakeUp Sound Clean Cartridge Silent Mode Fax Header Language Fax Name Date & Time Set Delayed Fax Alarm Sound Align Cartridge Dial/Schedule Country/Region Sending Confirm Set Polling Send Key Sound View Ink Level Journal Paper Size Cancel Schedule Factory Default Adjust Scanner Auto Reduction Discard Size Set Fax Forward Self Test Ring
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Overview of menu options Overview of menu options Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 34). To change these settings, see Navigate the menus on page 15. The tables below shows the options for a menu in the left column and their setting choices in the right column. BASIC FAX menu Option Settings Silent Mode You can turn off the machine sounds either manually or on a daily schedul
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Overview of menu options (continued) Option Settings Send From Memory You can set your machine to scan a document into memory and then send the fax. The settings are On and Off. Caller ID You can see the number of the person calling you. Before using this feature, Caller ID service must be installed on your telephone line by the telephone company. (This option is not The settings are On, On w/ Junk Fax, and Off. For more information, see Use available in all Caller ID on page 24. countrie
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Loudspeaker (continued) Option Settings Cancel Schedule Cancels all scheduled faxes. Set Fax Forward Allows you to forward incoming faxes to another fax number. TOOLS menu Option Settings Clean Cartridge Cleans the print cartridge to improve print quality. Align Cartridge Aligns the print cartridge to improve print quality. View Ink Level Allows you to see the estimated level of ink remaining in the cartridge. Adjust Scanner Use only if you have dropped the fax machine. Self Test Prints a self t
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Enter dates, times, text, and telephone numbers 2 4 1 3 1 Press the Menu button to access the menu system. 2 Use the buttons to scroll through the options on a particular level. 3Press OK to select a particular menu option. 4Press Cancel to return to Ready mode. Example To change the default Resolution setting to Fine, you would take the following steps. 1. Press the Menu button repeatedly until BASIC FAX displays. 2. Press OK. Silent Mode will display. 3. Use the to scroll until Resolution d
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Enter dates, times, text, and telephone numbers Most text fields The letters and numbers scroll as shown next to each button for text fields such as the phone book. Press the 2 to display an A and press for the cursor to advance before pressing 3 to select D. If you want a B, press 2 twice in rapid succession. Table 2-1 Keys to enter text and numbers Key Produces Key Produces “space” 1 M N O 6 1 6 2 A B C 2 7 P Q R S 7 D E F 3 T U V 8 3 8 4 G H I 4 9 W X Y Z 9 J K L 5 + - , . ‘ / * # & 0 5 0
