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Getting Started Guide
™
for the VSX Series
July 2004 Edition
3725-21286-005/A
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GETTING STARTED GUIDE FOR THE VSX SERIES Trademark Information Polycom® and the Polycom logo design are registered trademarks of Polycom, Inc., and Global ™ ™ Management System , PathNavigator™, Siren™ 14, StereoSurround™, Visual Concert™, VSX , and VTX™ are trademarks of Polycom, Inc. in the United States and various other countries. All other trademarks are the property of their respective owners. Patent Information The accompanying product is protected by one or more U.S. and foreign
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Contents System Basics ...................................................................................... 1 Using the Remote Control ..................................................................................................... 1 Getting More Information...................................................................................................... 3 Calling and Answering.......................................................................... 4 Answering a Video Call ....
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GETTING STARTED GUIDE FOR THE VSX SERIES Changing the Way Calls Are Answered............................................... 29 Temporarily Refusing Calls ...................................................................................................29 Answering Calls Automatically...............................................................................................29 Muting Automatically Answered Calls .............................................................................
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Getting Started Guide ™ for the VSX Series ® When you attend a meeting using the Polycom VSX system, you’ll see that it’s very much like any other meeting you attend in a physical conference room: You see and hear other people and they see and hear you. Depending on how your system is configured, you can make video calls to one or more sites using ISDN or IP connections. You can show information to other participants and they can show you information. You can share different kin
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GETTING STARTED GUIDE FOR THE VSX SERIES VSX Series Remote Control Place or end a call Open the directory to make a call or work with an entry Adjust the camera; navigate through menus Confirm your current selection; perform functions on highlighted items Return to the Place a Call (home) screen Return to the previous Increase or decrease the sound you screen hear from the far sites Switch between the near-site Mute the sound you’re sending to and far-site camera views
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SYSTEM BASICS VSX Series Remote Control (VSX 8000) The remote control that you received with your VSX 8000 system has separate buttons for placing and ending calls. All other buttons are the same as the buttons on the remote controls for the VSX 3000 and VSX 7000. Place a call End a call In this guide, general instructions refer to the Call-Hang Up button on the remote control supplied with the VSX 3000 and VSX 7000 systems. Instructions that apply only to the VSX 8000 system refer to
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GETTING STARTED GUIDE FOR THE VSX SERIES Calling and Answering Answering a Video Call When a call comes in, you hear a ringing sound, and you may see a message that includes the number of the person calling. If the person is listed in the directory, you’ll also see the person’s name. The system administrator configures the system to answer incoming calls in one of these ways: The system prompts you to answer the calls manually. The system answers incoming calls automatically. To ans
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CALLING AND ANSWERING Calling by Entering a Name or Number To place a call by entering a name or number: 1. From the Place a Call screen, enter one of these: The ISDN number (for example, 19784444321). The system name (for example, Ascot Conference Room). The IP address (for example, 255.255.255.255). The system automatically determines the type of call to make based on the information you enter. To learn about entering characters, see Using the Remote Control on page 1. 2. Enter
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GETTING STARTED GUIDE FOR THE VSX SERIES Calling from the Contacts or Speed Dial List Your system administrator may have customized a Contacts or Speed Dial list for easy calling. To place a call using the Speed Dial or Contacts list: 1. Select Speed Dial or Contacts from the Place a Call screen. 2. Scroll to the entry you want to call. 3. Press Call-Hang Up to place the call. Calling by Using the Directory The directory is a list of names and numbers that’s stored locally on the VSX
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CALLING AND ANSWERING Types of Video Calls You Can Make You can make either ISDN or IP calls (or both) using the VSX system, depending on your system configuration. You can call systems on ISDN networks, on the same LAN as your system, or on a different LAN from your system. The network used by your system and the far-site system can affect how you dial the call. From… You can call… By dialing… ISDN ISDN Phone number IP Phone number of the far-site gateway and the extension (E.164 a
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GETTING STARTED GUIDE FOR THE VSX SERIES Placing Audio-only Calls and Adding Audio-Only Sites (VSX 8000) Depending on the configuration, you can use your VSX 8000 system to place an audio-only call, or you can add an audio-only call to a video conference. This lets you: Use your system in the same way as a telephone. Add audio-only participants to your video calls. Add video calls to your audio-only calls. Other audio options are available if your conference room has a VSX video conf
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CALLING AND ANSWERING Adding a Video Call to an Audio-Only Call If you are already in an audio-only call, you can add a video call to your call. To add a video call after your audio-only call connects: 1. On the Place a Call screen, enter the number you want to call. 2. Press Call on the remote control to place the call. Ending an Audio-Only Call To hang up from an audio-only call: 1. Press Call-Hang Up on the remote control. 2. Select the audio-only site from the Hangup screen to han
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GETTING STARTED GUIDE FOR THE VSX SERIES Controlling What You See Adjusting your cameras lets you show conference participants what you want them to see. You can adjust cameras and other video sources before the meeting starts and while the meeting is in progress. Selecting and Adjusting a Camera or Other Video Source You can use the remote control to select the main camera or any other near- site or far-site video sources, such as document cameras, laptops, VCRs or DVD players. You can
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CONTROLLING WHAT YOU SEE To adjust a camera using the remote: 1. Press Near or Far to select either a near-site or far-site camera. 2. Press the arrow buttons on the remote control to move the camera up, down, to the left, or to the right. 3. Press Zoom to zoom out or in. To adjust the main camera on the VSX 3000 system: 1. Position the camera up, down, to the left, or to the right manually: 2. Focus the camera using the focus wheel: © Polycom, Inc. 11
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GETTING STARTED GUIDE FOR THE VSX SERIES Setting and Using Camera Presets Camera presets are stored camera positions that you can create ahead of time or during a call. With the press of a button, presets let you: Automatically point a camera at pre-defined locations in a room. Select a video source such as a VCR or DVD player, a document camera, or an auxiliary camera. If your system’s main camera supports pan, tilt, and zoom movement, you can create up to 100 preset camera position
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CONTROLLING WHAT YOU SEE Press Zoom to zoom the camera out or in. 3. Press Preset. 4. Press and hold a number to store the preset position. To store a double-digit preset (10-99), hold the second number down. Any existing preset stored at that number is replaced. To delete all presets: 1. If a call is connected, press Near to choose a near-site video source. 2. Press Preset. 3. Press Delete to delete all presets. You cannot delete just one preset. Instead, set a new preset posi
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GETTING STARTED GUIDE FOR THE VSX SERIES Showing, Moving, and Turning Off the PIP The Picture-in-Picture (PIP) gives you another view of your video conference so that your call is more like a face-to-face meeting. The view shown in the PIP changes automatically, depending on how the system is set up and what is happening in the meeting. You can also exchange the view shown in the PIP with that shown in the main screen. For example, during a call on a single-monitor system, the PIP display
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CONTROLLING WHAT YOU SEE Enabling Voice Tracking to Presets (VSX 8000 Only) If your system configuration uses the Polycom PowerCam Plus camera, you can set the main camera to automatically move to the preset location that is closest to the speaker. When you enable this voice tracking to presets, you can view the people who are speaking throughout the meeting without having to manually adjust the camera at all. Use this feature if you expect the meeting participants to sit or remain somewh
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GETTING STARTED GUIDE FOR THE VSX SERIES Controlling What You Hear Adjusting Volume During a call, you use the remote control to raise or lower the volume of the sound you hear. Changing the volume affects only the sound you hear at your site. To adjust the volume: >> Press Volume. When the VSX 3000 system is in use for video conferencing, use the remote control to adjust the volume. When the VSX 3000 is in use as a monitor for your PC, use the VOL button on the front of the system to
