IBM T 221 user manual

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Distributed Print
Management Services
A better way to manage output

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“… an estimated 20% of all calls to IT helpdesks being printer re- lated…” Print Management: Taking Control of Hidden Print Costs, AIIM E-DOC Magazine, February 2007 Pursue one more area of optimization Do you know that distributed office output accounts for up to 20 percent of total printing costs, which can be as much as 1-3 percent of a company’s 1 total revenue? Make a quick calculation and you can see that savings in this area can be a boon to your operations budget. What savings

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Reduce cost through right-sizing Print, copy, fax and scan devices may be scattered all over your company. Without a plan and ongoing management, devices tend to proliferate and pose a serious cost-control challenge, especially if you want to take advantage of electronic document delivery, automated workflows, and digital archives. If your envi- ronment includes devices from multiple vendors, complexity goes up significantly. You can move from paper to digital, and optimize processes, far

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When should you consider InfoPrint DPMS? n Your printer service and support costs are escalating. n Device contracts are expiring within 3-6 months. n Many of your print devices are more than five years old or a technology refresh is imminent. n You’re running out of physical space for devices and storage. n You want to migrate from Achieve the right balance with managed output services paper to digital workflows and archives. DPMS combines expertise, processes, tools, and techn

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“Typically, only 10% of the office document burdened costs relate to equipment, supplies, and service ex- penses. For every $1 spent on equipment, supplies, and service, another $9 is spent on other burdened costs. These burdened costs include IT support and infrastructure, procurement and facility costs, end-user interaction time, and document management expense. These costs are fragmented in budgets and processes across the organization.” Assessing and Benchmarking Document Costs: D

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Pro-business, pro-environment InfoPrint Solutions Company in- vests in sustainability programs and activities to minimize adverse impact on the planet. Take advan- Plan the work, work the plan tage of our Energy Star printers, Waste of Electrical and Electronic Best results generally follow an orderly process. The DPMS team can Equipment (WEEE) programs guide you through the transition to managed output services with a (where available) and convenient, minimum of disruption. We enga

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Proven processes and best practices can enable a smooth, successful transition to InfoPrint DPMS. Let’s work together to optimize your output environment with continuous right-sizing. The InfoPrint Distributed Print Management Services team can help you hold the line against rising costs. InfoPrint Solutions Company has been helping companies of all sizes solve output challenges for more than 40 years. As a Ricoh- IBM joint venture, we can leverage a legacy of industry leading intellec

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Learn more © Copyright InfoPrint Solutions Company 2008. All rights reserved. To learn more about InfoPrint DPMS, visit: InfoPrint Solutions Company 6300 Diagonal Highway 002J Boulder, Colorado 80301-9270 U.S.A. www.infoprint.com/dpms Printed in the United States of America September 2008 Ricoh and the Ricoh logo are registered trademarks of Ricoh Co., Ltd. in Japan, other countries or both. IBM and the IBM logo are registered trademarks of International Business Machines Corporation