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1 English General User Information General User Information Introduction This operation guide contains information on the proper use of the Data Security Kit (B) (hereinafter, Security Kit), as well as cautionary notes relating to its use. Be sure to carefully read this operation guide before using the Security Kit. About The Security Kit The copier temporarily stores the original document, which is read as electronic data, onto the copier’s hard disk. Printing is performed using this data
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General User Information The data derived from the following functions must be administered by the user. • Document Management (Copy Function) • Quick Copy (Printer Function) • Proof and Hold (Printer Function) • Private Print (Printer Function) • Stored Job (Printer Function) • Virtual MailBox (VMB) (Printer Function) • Temporary code Job (Printer Function) • Permanent code Job (Printer Function) 1-2
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General User Information Display during overwrite Hard disk icon Paper Size Set Ready to copy. 11x8½" 100 ％ 4 in 1 11x8½" Plain Margin Left 11x8½" Auto % APS Staple Off Recycled Sheet 11x17" MP tray Erase Auto Staple 100 ％ Plain Plain Exposure Left Top 8½x11" 11x8½" Reduce Exposure Staple Plain Plain /Enlarge Mode /Punch User choice Function Program Basic Icon display Details The hard disk contains old data. Alternating Old data is being overwritten. Old data has been overwritten. Important! To
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General User Information Data to be overwritten Data to be overwritten are as follows. Copy Function The original document data of a copy which output is completed The original document data stored through a document management function and deleted by the user The original document data stored in Synergy Print Box that is deleted because the expiration date was reached Printer Function (when optional hard disk is installed) Post-output print data Print data in the private print mode and virtua
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Administrator Information Administrator Information Table of Contents Introduction ....................................................................................1-5 Security Kit Functions ................................................................... 1-8 Security Kit Installation Procedures ..........................................1-13 Hard Disk Format ......................................................................... 1-15 Error Messages .......................................
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Administrator Information The Security Kit secures data on the copier’s internal hard disk, but does not secure any other type of data (data sent to the computer, etc.) Note that data security is not guaranteed even if only one of the conditions required for data security described below is not met. Conditions Required for Data Security The followings are required for fulfilling the validity of data security using the Security Kit. Dependable Administrator A dependable administrator is requi
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Administrator Information About Security Mode Security mode refers to the machine status in which the Security Kit has been installed on the copier and is functioning properly. When the copier is in the security mode, a hard disk icon will be displayed on the right upper corner of the touch panel. (The hard disk icon is displayed on the screens of the copy, printer, and scanner functions.) Hard disk icon Paper Size Set Ready to copy. 11x8½" 100 ％ 4 in 1 11x8½" Plain Margin Left 11x8½" Auto
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Administrator Information Security Kit Functions 1 Monitors the status of Security Kit operations, overwrites old image data. Copy 2 Formats the hard disk. Function Temporarily stores original Sends to document data computer Scanner Function Hard Disk Printer Function Output Optional Hard Disk Overwrite Function Function details Overwrites old document data when copying or printing is completed. Overwriting method 3-time Overwrite or Once Overwrite (See page 1-14 Step 3: Hard Disk Overw
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Administrator Information Overwriting Time Differs depending on amount of data to overwrite. Format Function Function details Overwrites all data on the hard disk. Overwriting method 3-time Overwrite or Once Overwrite (See page 1-14 Step 3: Hard Disk Overwrite Setting for further details.) Execution timing Execution through the operation panel (See page 1-15 Hard Disk Format for further details.) Data to be overwritten See page 1-12 Data overwritten through the format function for further det
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Administrator Information Hard Disk Overwrite You can select either of the following two methods to overwrite data: Once Overwrite Overwrites the entire area used to store old document data with zeroes to reject recovery of the data. The entire hard disk is overwritten with zeroes during a format operation. 3-time Overwrite (Default) Overwrites the entire area used to store old document data twice with a random pattern and then a third and final time with zeroes. It takes longer to execute
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Administrator Information Note • If the copier power is turned off while overwriting is still in progress, any data that has not yet been overwritten will remain on the hard disk. In this case, overwriting should be re-started from the beginning when the copier is turned on again. • In rare cases after the copier power is turned off during overwrite, the hard disk icon may not change to . This means that overwrite may not be possible because data was corrupted during data overwriting. Thoug
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Administrator Information Data overwritten through the format function Data overwritten through the format function are as follows. Copy Function Job Accounting data Original document data stored with the document management function Printer Function (when optional hard disk is installed) Data stored in Stored Job mode Program data Optional font Macro data Scanner Function Common book Time required to format Time required to format are as follows. Overwriting method Formatting time Once Overwri
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Administrator Information Security Kit Installation Procedures Step 1: Preparation Security Kit installation The Security Kit is installed by service representative. Precautions for Security Kit installation • The repeat copy function becomes prohibited. • The Delete Invalid Data menu is replaced by the Format Hard Disk menu. Precautions for installing the Security Kit on a pre-used copier After installing the Security Kit, you must format all hard disks. Step 2: Changing the Management code The
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Administrator Information 5 Enter the new management code using the numeric keys. Management code change Back Close Change the management code. Use the numeric keys to set 8 digit numbers. 27451172 Clear System Menu - Machine Default Press the Close key. 6 Step 3: Hard Disk Overwrite Setting Selects the hard disk overwrite. See page 1-10 Hard Disk Overwrite for further details. Note Note that it does not apply to overwrite and formatting individually. Press the Default Setting/Counter key. 1 Pr
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Administrator Information Hard Disk Format Format the hard disk when disposing of the copier or the hard disk to overwrite the hard disk data. See page 1-9 Format Function for further details. Important! To avoid damaging the hard disk, do not turn the power off while formatting the hard disk. If the formatting is not completed, there is a possibility of data being recovered from the hard disk and information being leaked. Note • The Security Kit re-starts formatting the Hard Disk when power
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Administrator Information Error Messages Contact your service representative or authorized service center if any of the following messages are displayed. Message Details Security key is not recognized. Security key is not connected Not available. properly or is damaged. 1-16
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2 Francais Informations générales d’utilisation Informations générales d’utilisation Introduction Ce manuel d’utilisation contient des informations et des mises en garde relatives à l’utilisation correcte du Data Security Kit (B) (kit de sécurité des données (B)) (ci-après, le kit de sécurité). Lisez attentivement ce manuel avant d’utiliser le kit de sécurité. A propos du kit de sécurité Le copieur enregistre temporairement le document original sous forme de données électroniques sur son dis
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Informations générales d’utilisation Les données dérivées des fonctions suivantes doivent être gérées par l’utilisateur. • Gestion document (Fonction de copie) • Exemplaire rapide (Fonction d’imprimante) • Vérification avant impression (Fonction d’imprimante) • Exemplaire & personnel (Fonction d’imprimante) • Tâche en mémoire (Fonction d’imprimante) • Casier virtuel (VMB) (Fonction d’imprimante) • Code temporaire JOB (Fonction d’imprimante) • Code permanent JOB (Fonction d’imprimante) 2-2
