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Software User's Guide
Brother QL-series
The contents of this guide and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publications.
The screen images in this guide can
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Contents Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Trademarks ...................................................................................................................2 About thi
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Introduction The Brother label printer (hereafter referred to as "the machine") enables you to quickly and easily print custom labels created with the label software, P-touch Editor. Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © 2011 Brother Industries, Ltd. All rights reserved. Microsoft, Windows Vista, Windows Server, Windows, Excel and Outlook are registered trademarks of Microsoft Corporatio
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Creating Labels Label creation overview This section describes the general procedure for creating labels using the machine. For details on step-by-step instructions, see Help files. From label creation to printing 1 Choose the type of label you want to create. There is a variety to choose from. Label examples 2 Prepare the appropriate DK Roll for the label you want to create. The machine is supplied with one or more sample rolls. (Other rolls can be purchased separately.) Choose the appropriat
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3 Create and print the label. Create a label Print the label Using P-touch Editor ® Windows Express Mode Express Mode Enter the text Edit the label Macintosh Standard Mode Standard Mode Enter the text Edit the label ® Windows Professional Mode Professional Mode ® Enter the text Edit the label Windows / Macintosh Snap Mode The result may differ. • Screen capture • Print text • Drag and drop ® Using an application from another publisher (Windows only) ® ® ® Microsoft Word/Excel /Outlook • Add-In f
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® How to use P-touch Editor for Windows This section explains the procedure for starting P-touch Editor. With P-touch Editor, you can create various kinds of labels. See the P-touch Editor Help for samples of various kinds of labels and details on creating, printing, and ® saving the labels. The following example uses Windows Vista . Read the printer name in each image as your purchased machine model name. Starting P-touch Editor 1 Click [Start]-[All Programs]- [Brother P-touch]-[P-touch Edi
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Layout window Express Mode This mode provides easy label creation with texts and images. The layout window consists of the following sections: 1 2 3 4 5 6 7 1 Menu bar Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function. 2 Command bar Contains the New/Open, Paper, Text, Frame, Image, and other commands. 3 Draw/Edit toolbar Provides tools for choosing an object, entering text, drawing graphics, etc. 4 Property bar You can easily insert and format text, ima
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Professional Mode This mode provides full-scale label creation from creating the templates. The layout window consists of the following sections: 1 2 3 4 5 8 6 7 1 Menu bar Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function. 2 Standard toolbar Provides a group of frequently used commands (New Layout, Open, Save, Print, etc.). 3 Property palette Contains the Print, Paper, Text and Layout property boxes. Click on the left side of each palette to show/ hide
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Snap Mode With this mode, you can capture the screen, print it as an image, and save it for future use. To start Snap mode, follow the steps below. 1 When you click [Snap] from Mode Switch, the Description of Snap mode dialog box appears. Click . • If you put a checkmark in [Do Not Display This Dialog Again], you can go to Snap mode directly from the next time. • You can also start Snap mode from [Start]- [All Programs (Programs)]-[Brother P- touch]-[P-touch Editor 5.0 (Snap mode)]. 2 Snap
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Start P-touch Editor Help ® This section explains how to start P-touch Editor Help for Windows . The following example uses Windows ® Vista . From the Start button To start P-touch Editor Help, click the Start button on the task bar, and point to [All Programs]. Click [Brother P-touch] and then [P-touch Editor 5.0 Help]. From the New/Open dialog When you start P-touch Editor 5.0 and the New/Open dialog box appears, click Help- How To. From P-touch Editor Click the Help menu and choose P
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Printing the Help description The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch Editor Help information. 1 In the [Contents] tab, choose any topic you want to print. 2 Click on the Toolbar. 3 Choose the range of topics to be printed, and click . 4 Specify the [Printer] and click . Choose a normal printer that supports general paper sizes, such as Letter. Start P-touch Editor Help 10 Appendix Creating Labels Introduction
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Creating labels with other applications When installing the software, if you choose the Add-In function, a P-touch icon will be automatically added ® ® ® ® ® ® onto the Microsoft Word, Excel , and Outlook toolbar. (Only if Microsoft Word, Excel , Outlook are ® already installed on your PC.) The Add-In function is valid for Windows only. In each application, by choosing the text you want to print and clicking on the P-touch icon, you can create and print labels quickly and easily. Depending on
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® Microsoft Word ® With the Add-In function, you can directly copy the text in Microsoft Word to a label layout. ® ® ® If Microsoft Outlook is running and Microsoft Word is chosen as the standard editor, you won't ® ® ® be able to use the Add-In function in Microsoft Word. Exit Microsoft Outlook and restart ® Microsoft Word. ® Creating labels using Microsoft Word ® 1 Open a Microsoft Word document and select the text you want included in the label from your Word document. ® 2 On the Microsof
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® ® Microsoft Excel ® ® With the Add-In function, you can directly copy text in Microsoft Excel to a label layout. ® ® Creating labels using Microsoft Excel ® ® 1 Open a Microsoft Excel worksheet and select the cells of text you want included in the label from your Excel spreadsheet. ® ® 2 On the Microsoft Excel ribbon/standard toolbar, click . The [Brother P-touch Import Setup] dialog box appears. 3 In [Label Layout], make adjustments to the line feed in the cells and click [Preview/ Print].
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® ® How to add text from Microsoft Excel to the Label List For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are automatically created in the Label List and the text is added to each field shown below from the next time you register the text. Each time you add new information into the Label List it also records the following information for your reference. The text Added field Date of creation Date field The first line in the text tha
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® ® Microsoft Outlook ® ® With the Add-In function, you can directly copy the text in Microsoft Outlook to a label layout. Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the Notes dialog box is not available), Outbox, Sent Items and Tasks windows. ® ® Creating labels using the Contacts data in Microsoft Outlook ® ® 1 Open Microsoft Outlook Contacts and highlight the contact information you want to include. ® ® In Microsoft Outlook , y
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® ® How to add text from Microsoft Outlook to the Label List For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are automatically created in the Label List and the text is added to each field shown below from the next time you register the text. Each time you add new information into the Label List it also records the following information for your reference. The text Added field Date of creation Date field The first line in the text t
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How to use the P-touch Address Book This section describes the procedure for creating labels from contacts efficiently using the P-touch Address ® ® Book. The P-touch Address Book is valid for Windows only. The following example uses Windows XP. Starting the P-touch Address Book 1 Click [Start]-[All Programs]-[Brother P-touch]-[P-touch Address Book 1.1]. You can also start the P-touch Address Book using the following methods (only if you created the shortcut during installation): • Double-c
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Layout window The layout window consists of the following eight sections: 1 2 3 4 5 7 6 8 1 Menu bar Commands are categorized under each menu (File, Edit, View, and Layout, etc.) by function. 2 Standard toolbar Provides a group of frequently used commands (such as New Contact, Edit Contact, Find, Print, etc.). 3 Text toolbar Used to adjust text attributes such as font size and alignment for text formatting. 4 Layout style selection view Displays layout styles stored in the folder. 5 Layout wo
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Creating a new contact This section explains how to create a new contact. 1 Click [File]-[New Contact]. Or, click . The [New Contact] dialog box appears. 2 Enter data for each item. 1 2 1 New Contact form toolbar The following commands are categorized in the menu: Icon Button name Function Previous Displays the previous contact. Next Displays the next contact. New Contact Displays the New Contact form window for a new contact. Delete Contact Deletes the contact that is currently chosen. Allows y
