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Dell 1235cn
Multi Functional Printer
User’s Guide
www.dell.com | support.dell.com
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features of your new laser printer Your new printer is equipped with a number of special features that improve the quality of the documents you print. With the printer, you can: SPECIAL FEATURES Scan the originals and send it right away Print with excellent quality and speed • Scan in color and use the precise compressions of JPEG, • You can print in a full range of colors using cyan, magenta, TIFF and PDF formats. yellow, and black. • Quickly scan and send files to multiple destinations using
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ABOUT THIS USER’S GUIDE This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice users and professional users can refer to this guide for installing and using the printer. Some terms in this guide are used interchangeably, as below: • Document is synonymous with original. • Paper is synonymous with media, or print media. Following table offers the conventions of this guide: CONVENTION DESCRI
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FINDING MORE INFORMATION You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen. Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer. Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer, troubleshooting, and installing
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safety information IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS What the icons and signs in this user’s guide mean: Hazards or unsafe practices that may result in severe personal injury or death. WARNING Hazards or unsafe practices that may result in minor personal injury or property damage. CAUTION To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP), follow these basic safety precautions: CAUTION Do NOT attempt. Do NOT disass
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13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the following conditions: • When any part of the power cord, plug or connecting cable is damaged or frayed. • If liquid has been spilled into the printer. • If the printer has been exposed to rain or water. • If the printer does not operate properly after instructions have been followed. • If the printer has been dropped, or the cabinet appears damaged. • If the
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contents 2 Features of your new laser printer 5 Safety information INTRODUCTION 11 Printer overview 11 Front view 11 Rear view 11 12 Control panel overview 13 Understanding the Status LED 13 Acknowledging the status of the toner cartridge 14 Menu overview 15 Supplied software 15 Printer driver features 15 Printer driver GETTING STARTED 16 Setting up the hardware 17 System requirements 17 Microsoft® Windows® 16 17 Macintosh 18 Setting up the network 18 Supported operation environments 18
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contents 31 ID card copying 31 Using special copy features 31 2-up or 4-up copying 31 Poster copying 32 Clone copying 32 Erasing background images 32 Gray enhance copying 32 Setting copy timeout SCANNING 33 Scanning basics 33 Scanning from the control panel 33 Setting scan information in Dell Scan Manager. 33 33 Scanning to application programs 34 Scanning by a network connection 34 Scanning to Email 35 Changing the settings for each scan job 35 Changing the default scan settings 35 Sett
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contents 44 Setting up Address Book USING USB MEMORY DEVICE 46 About USB memory 46 Plugging in a USB memory device 46 Scanning to a USB memory device 46 46 Scanning 47 Customizing Scan to USB 47 Printing from a USB memory device 47 To print a document from a USB memory device: 47 Backing up data 47 Backing up data 47 Restoring data 48 Managing USB memory 48 Deleting an image file 48 Formatting a USB memory device 48 Viewing the USB memory status 48 Printing directly from a digital camera M
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contents 70 Common Macintosh problems ORDERING SUPPLIES 71 Supplies 71 How to purchase 71 SPECIFICATIONS 72 General specifications 73 Printer specifications 73 Scanner specifications 72 73 Copier specifications 74 Facsimile specifications GLOSSARY 75 INDEX 79 10 | Contents
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introduction These are the main components of your printer: This chapter includes: • Printer overview • Menu overview • Control panel overview • Supplied software • Understanding the Status LED • Printer driver features • Acknowledging the status of the toner cartridge PRINTER OVERVIEW Front view Rear view Extension telephone socket 1 5 Handle (EXT) 2 Telephone line socket 6 Power receptacle 3 Network port 7 Rear cover 4 USB port 8 Power switch Document width guides Document output tray 1 9 ADF
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CONTROL PANEL OVERVIEW Dell 1235cn On Hook Dial Engages the telephone line. You can copy both sides of an ID card (e.g., 16 ID Copy driver's license) to a single side of paper. See "ID 1 Stops an operation at any time. In ready mode, card copying" on page 31. clears/cancels the copy options, such as the Stop/Clear 17 Allows you to directly print files stored on a USB darkness, the document type setting, the copy Memory device when it is inserted into the USB size, and the number of copies
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UNDERSTANDING THE STATUS LED ACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE The color of the Status LED indicates the printer's current status. The status of toner cartridges is indicated by the Status LED and the LCD display. If the toner cartridge is low or needs to be replaced, the Status LED STATUS DESCRIPTION turns red and the display shows the message. However the arrow mark shows which color toner is of concern or needs replacement with a new Off • The printer is powered off-line. c
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MENU OVERVIEW The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu. Refer to the following diagram. Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer. . Fax Feature Fax Setup Fax Setup Copy Feature Copy Setup Scan Feature Scan Setup (Continued) Darkness Sending Stamp RCV Name Reduce/Enlarge Change Default USB feature Change Default
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SUPPLIED SOFTWARE PRINTER DRIVER FEATURES You must install the printer software using the supplied CD to use your Your printer drivers support the following standard features: printer as a printer and a scanner, after you have set up your printer and • Paper orientation, size, source and media type selection connected it to your computer. The CD provides you with the following • Number of copies software. In addition, you can use various special printing features. The following table shows a ge
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getting started This chapter gives you step-by-step instructions for setting up the printer. This chapter includes: • Setting up the hardware • Setting up the network • System requirements • Printer's basic settings 5. Ensure that all the cables are connected to the printer. SETTING UP THE HARDWARE 6. Turn the printer on. This section shows the steps to set up the hardware which is explained in When you move the printer, do not tilt or turn it upside down. the Quick Install Guide. Ensure you
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SYSTEM REQUIREMENTS Before you begin, ensure that your system meets the following requirements: Microsoft® Windows® Your printer supports the following Windows operating systems. REQUIREMENT (RECOMMENDED) OPERATING SYSTEM FREE HDD CPU RAM SPACE Windows Intel® Pentinum® II 400 600 MB 128 MB MHz (Intel Pentium III 933 2000 (256 MB) MHz) Windows XP Intel Pentium III 933 MHz 128 MB 1.5 GB (Intel Pentium IV 1 GHz) (256 MB) Windows Intel Pentium III 933 MHz 128 MB 1.25 GB to (Intel Pentium IV 1
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SETTING UP THE NETWORK You can also set up the network settings through the network administration programs. You need to set up the network protocols on the printer to use it in the • Embedded Web Service: Web server embedded on your network environment. You can set up the basic network settings through the network print server, which allows you to: printer's control panel. - Configure the network parameters necessary for the printer to connect to various network environments. Supported opera
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1. Connect the network cable to your printer. 6. The list of printers available on the network appears. Select the printer you want to install from the list and then click Next. 2. Ensure that the network setup for your printer is completed. See "Setting up the network" on page 18. All applications should be closed on your computer before beginning installation. 3. Insert the Printer Software CD into your CD drive. The CD should automatically run, and an installation window appears. If the i
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PRINTER'S BASIC SETTINGS Setting the date and time The current date and time are shown on the display when your printer is on After installation is complete, you may want to set the printer's default and ready to work. All of your faxes will have the date and time printed on settings. Refer to the next section if you would like to set or change values. them. 1. Press Menu until System Setup appears on the bottom line of the Altitude adjustment display and press OK. The print quality is affe
