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HP Digital Sender 8100C User Guide
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2 Copyright Information Warranty Safety Information © Copyright Hewlett-Packard WARNING! The information contained in Company 2000 Electrical Shock Hazard this document is subject to change without notice. All Rights Reserved. To avoid electrical shock, use Reproduction, adaptation, or only supplied power cords and Hewlett-Packard makes no translation without prior written connect only to properly warranty of any kind with permission is prohibited, except grounded (3-hole) wall outlets.
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3 Contents 1 Getting started Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Identifying digital sender parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Identifying control panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Managing your user profile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Adding a registered u
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4 4 Troubleshooting Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51 Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Troubleshooting the digital sender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 General digital sender troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Control panel messages . . . . . . . .
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Introduction 5 Getting started 1 Introduction Thank you for purchasing the HP Digital Sender 8100C. This color, network digital sender helps you quickly and conveniently distribute paper documents in electronic format. The digital sender works with other devices and programs so you can: l E-mail — Send a document directly to e-mail destinations. l Fax — If your company subscribes to a supported Internet fax service, fax a document to one or more destinations. l Send to an HP JetSend-enabled
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6 Identifying digital sender parts Before using the digital sender, use the diagram below to familiarize yourself with the parts of the digital sender. Front and top view Document lever Document input tray Control panel Document output tray Power switch (on back)
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Identifying digital sender parts 7 Front view with ADF unit raised ADF unit (raises to reveal glass) Glass
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8 Identifying control panel features Use this diagram to familiarize yourself with control panel features. 1 12 2 13 3 4 14 15 5 6 7 11 8 9 10 1 Control Panel Display — Displays information and messages. 2 Go key — Sends a document. In the manuals, this key is shown as this symbol: . Cancel key — Stops sending process or returns to the main 3 display screen. In the manuals, this key is shown as this symbol: . 4 Single-sided/double-sided key — Selects single-sided or double- sided original.
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Identifying digital sender parts 9 10 Backspace key — Deletes the last typed character or removes destinations from the selection list. This key is located just above the ENTER key. When referring to this key in this manual, it will be shown like this: BACKSPACE. 11 Numeric keys — Enter numbers or special characters for your language (except English). 12 Special characters sticker — Contains instructions for accessing the special characters available for your language (except English). 13
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10 Managing your user profile There are two different types of users for the digital sender: l Registered users. Registered user must establish a user profile, and they have full access to all features. l Guest users. Guest users do not have to establish a user profile, but they also do not have full access to all features. Registered users As a registered user, you have the following privileges: l You can use the digital sender even if the administrator disables guest usage. l You can sto
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Managing your user profile 11 Adding a registered user profile The administrator decides whether or not you can add a registered user profile, or if only he or she can. If you try to add yourself and are asked for the administrator password, contact the administrator. If the administrator allows you to set up your own profile, you can do so from the Users menu, or from the login dialog box the first time you send an e-mail or try to add to an e-mail or fax book. (You need a registered user
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12 To add a registered user profile when you send an e-mail or access address books 1 Press EMAIL (F1) or LISTS (F4). 2 If you selected LISTS in the previous step, use the and keys to select Personal E-Mail addresses or Personal E-Mail lists and press ENTER. 3 In the Name or From field, type your name and press ENTER. 4 At the Would you like to register as a user? prompt, press YES (F1). Note If the prompt does not appear, see the administrator to register. 5 In the E-Mail field, type your
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Managing your user profile 13 Changing options for your profile If you want to change your password, user name, or other registered user information, you can do so if the administrator allows it. If not, you receive a message to contact the administrator. To change options for your profile Do one of the following: l Access the Users menu and change your profile as you added it. Click here to see instructions. l As you are e-mailing a document, accessing Lists, or logging in, type your user n
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14 Finding help This user guide provides instructions to help you use the digital sender, and it will also help you troubleshoot if you experience a problem. Additionally, the digital sender itself houses Help to assist you. The Help for the digital sender contains context-sensitive Help. When you press , help appears for the active field on the control panel display. For example, if you were sending an e-mail message and pressed with the cursor in the Subject field, a message like this
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Introduction 15 Sending documents 2 Introduction The HP Digital Sender 8100C lets you send a variety of single- and double-sided documents to e-mail addresses and distribution lists. You can also send to any fax number if your company subscribes to an Internet fax service. Sending a document is a simple, two-step process: 1. Load the document. 2. Choose a destination.
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16 Guidelines for documents The HP Digital Sender 8100C is both a sheetfed and a flatbed digital sender. You can insert up to 25 pages (single- or double-sided) into the automatic document feeder (ADF) and quickly send them. On the glass, you can place documents that you cannot put in the ADF, such as photographs, pages from books, newspaper clippings, and fragile or lightweight documents. Guidelines for using the ADF Using the ADF is a fast, convenient way to send documents. The ADF acce
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Guidelines for documents 17 Guidelines for using the glass The glass is the best way to send unusual documents. Examples of unusual documents include: 2 l Documents on media lighter than 60 g/m (16 lb) or heavier than 2 105 g/m (28 lb). l Irregular sizes or shapes, such as newspaper clippings, receipts, or business cards. l Transparencies. l Gum-backed paper. l Multipart forms with carbon pages. l Old or worn photographs or documents. l Documents containing tears, perforations, punch holes,
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18 Step 1 Load a document You can load a stack of pages in the 2 2 ADF or load one page at a time on the glass. See "To load a document in the ADF" or "To load a document on the glass.” CAUTION Before using the ADF, remove from the document anything such as self-adhesive notes, paper clips, or 3 staples, that could get caught in the digital sender and damage it. To load a document in the ADF 1 Raise the ADF unit and ensure nothing is on the glass. Then, close ADF unit. 4 2 Move the pap
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Step 1 Load a document 19 To load a document on the glass 1 1 Raise the ADF unit to reveal the glass. 2 Place the page face down on the glass, top edge toward the back. 3 Align the document in the upper- right corner of the glass. 4 Lower the ADF unit. 2 3 4
