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Telephone Answering System
with Facsimile
Model No. KX-F780
OPERATING
INSTRUCTIONS
Please read these Operating Instructions
before using the unit and save for future
Contents
reference.
Installation and Connection RR p. 6
FOR OPERATION ASSISTANCE,
Initial Preparation RRRRRR p. 11
CALL 1-800-HELP-FAX (1-800-435-7329)
Basic OperationsRRRRRRR p. 17
ÁThis product is designed for use in the United
States of America, and may not operate in other
Advanced Operations RRRR p. 32
countries. (See page 76
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Thank you for purchasing the Panasonic Telephone Answering System with Facsimile. Things you should keep records of Attach your sales receipt here For your future reference Date of purchase Serial No. (found on the bottom of the unit) Dealer’s name and address Dealer’s telephone number Caution: The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile;
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Important safety instructions When using this product, basic safety precautions 13. Unplug this product from the wall outlet and should always be followed to reduce the risk of fire, refer servicing to an authorized servicenter electric shock, and injury to persons, including the under the following conditions: following: 12. A. When the power supply cord or plug is 1. Read and understand all instructions. damaged or frayed. 2. Follow all warnings and instructions marked on 12. B. If liquid has b
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Table of Contents Installation and Connection Location of controls RRRRRRRRRRRRRRRRRRRRRRRRR 6 Installing your unit RRRRRRRRRRRRRRRRRRRRRRRRRR 8 Connections RRRRRRRRRRRRRRRRRRRRRRRRRRRR 10 Initial Preparation Setting the date, time, logo and facsimile telephone number RRRRRRR 11 Selecting the receive mode RRRRRRRRRRRRRRRRRRRRRR 14 Adjusting volumes RRRRRRRRRRRRRRRRRRRRRRRRRR 16 Basic Operations Making voice calls RRRRRRRRRRRRRRRRRRRRRRRRRR 17 Answering voice calls RRRRRRRRRRRRRRRRRRRRRRRR 17 Tra
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Installation and Advanced Troubleshooting General Connection Initial Preparation Basic Operations Operations and Routine Care Information Answering system Voice mailbox (how callers can leave you private messages) RRRRRRRRR 44 Transferring incoming calls RRRRRRRRRRRRRRRRRRRRRR 47 Operating the answering device from a remote phone RRRRRRRRRR 49 Recording your own greeting messages RRRRRRRRRRRRRRRR 54 Special settings Changing the caller’s recording time RRRRRRRRRRRRRRRRRR 56 Setting the message a
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Location of controls Front view Paper stacker (p. 9) Document entrance Speaker Document feeder tray (p. 18) Document guide(s) (p. 18) Microphone (p. 17, 54) Document exit Front lid open button (p. 8, 69) 6
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Installation and Connection Control panel HELP (p. 10) RESOLUTION (p. 18) Display panel Direct call stations DIRECTORY Dial keypad MENU LOWER (p. 32, 33) (p. 33, 34) ABC DEF 1 2 3 GHI JKL MNO 1 2 3 6 7 8 CALLS 4 5 6 4 5 LOWER 9 10 PRS TUV WXY HELP DIRECTORY MENU RESOLUTION 7 8 9 NEW MSGS. 1 2 3 OPER AUTO RECEIVE PLAY BACK MAIL BOX ERASE FAX/MSG.SYS. OPEN 0 TONE STOP START/COPY/ SET FLASH REDIAL/PAUSE MUTE QUICK SLOW R I N G E R D DIIG GIIT TA AL L HANDSET S SP P- -P PH HO ON NE E VOLUME SPEAKER
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Installing your unit Installing the handset cradle If you want to use this unit with a handset, install the handset and handset cradle. ÁTo save space or to use the unit mainly for faxes, you may remove the handset cradle. Even if the handset and handset cradle are not installed, you can make or answer calls using the SP-PHONE button. When you don’t use the handset and handset cradle, see pages 60 and 70. Connect the handset cord. 1 Handset cord Handset A Open the front lid by pressing the front
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Installation and Connection Installing the recording paper A Open the back lid by lifting up the tabs located Tab B 1 on both sides. A B Install a recording paper roll in the unit. ÁMake sure that the shiny side of the paper is facing down and there is no slack, tape, or glue residue on the paper roll. correct incorrect Insert the leading edge of the recording paper Recording paper roller 2 between the recording paper roller and the silver plate. Silver plate Close the back lid by gently pressin
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Connections Dialing mode switch: DIALING MODE Set to TONE. ÁIf you cannot dial, Power cord set to PULSE. TONE PULSE Telephone line cord Single telephone line (RJ11C) Line surge ( ) protector Power outlet (120 V, 60 Hz) Power surge ( ) protector Note: ÁFor additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). ÁWhen yo
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Initial Preparation Setting the date, time, logo and facsimile telephone number Before using your unit, program the correct date and time, your logo and your facsimile telephone number. This information will be printed on the top of each page transmitted from your unit. To change the print position, see page 58. Setting the date and time Press (MENU). 1 Dial keypad SYSTEM SET UP (MENU) Press K, then @A. 2 SET DATE & TIME 1 23 45 6 Press (START/COPY/SET). 78 9 3 0 Enter the correct month/day/year
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Setting your logo Usually the logo is a company, division or personal name in an abbreviated form. Press (MENU). 1 SYSTEM SET UP Dial keypad (MENU) Press K, then @B. 2 YOUR LOGO 1 2 3 4 5 6 Press (START/COPY/SET). 7 8 9 3 0 LOGO= Enter your logo up to 30 characters. 4 ÁRefer to the instructions on page 13. (START/COPY/SET) Press (START/COPY/SET). 5 Press (MENU). 6 Setting your facsimile telephone number Press (MENU). 1 SYSTEM SET UP Dial keypad (MENU) Press K, then @C. 2 YOUR TEL NO. 1 2 3 Press
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Initial Preparation How to enter characters and symbols The dial keypad and the direct call stations can be used as character input keys and command keys. Pressing 0–9 and direct call station 1 will alternately select a character as shown below. Number of times Keys 1 2 3 4 5 6 7 8 9 10 11 12 13 1 1 [ ] { } + – / = , . _ ' 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 0 ( ) < > ! " # $ % & ¥ 1 : ; ? | U @
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Selecting the receive mode The unit combines the functions of facsimile, telephone and answering system. This unit has two types of receive modes; AUTO RECEIVE and MANUAL RECEIVE. —When you are unable to answer, set the AUTO RECEIVE mode. —When you are available, set the MANUAL RECEIVE mode. Press (AUTO\RECEIVE) to switch to the desired mode. AUTO RECEIVE FAX/MSG.SYS. AUTO RECEIVE AUTO RECEIVE FAX/MSG.SYS. FAX/MSG.SYS. È AUTO RECEIVE mode È MANUAL RECEIVE mode The FAX/MSG.SYS. indicator light go
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Initial Preparation Changing the setting of the AUTO RECEIVE mode You can select either ANS/FAX mode (pre-selected setting) or FAX mode in the AUTO RECEIVE mode. If you want to change the setting, follow the steps below. Press (MENU). 1 SYSTEM SET UP Dial keypad (MENU) Press K, then @E. 2 AUTO RECEIVE 1 2 3 4 5 6 Press (START/COPY/SET). 7 8 9 3 0 MODE=ANS/FAX[LM] Press (Ü) or (Ý) to select the desired setting. 4 (Ü) (Ý) (START/COPY/SET) Press (START/COPY/SET). 5 Press (MENU) 6 Changing the setti
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Adjusting volumes È È Ringer volume È È Press (VOLUME) (Z/Y) while the unit is idle. Á3 levels (high/low/off) are available. È È To turn the ringer off: 1. Press (VOLUME) (Z) repeatedly. ÁThe following message will be shown. RINGER OFF= OK? È È 2. Press (START/COPY/SET). (VOLUME) È È While the ringer volume is set to off: The display will show the following message and the (START/COPY/SET) unit will not ring when receiving a call. RINGER OFF È È Handset volume È È Press (VOLUME) (Z/Y) while usin
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Basic Operations Making voice calls Press (DIGITAL\SP-PHONE) or lift the handset. Dial keypad 1 Dial a phone number. 2 ÁIf you misdial, hang up and dial again. When the other party answers, speak into the 3 microphone or handset. When finished, press (DIGITAL\SP-PHONE) again 4 or hang up the handset. (MUTE) (VOLUME) (DIGITAL\SP-PHONE) Microphone Answering voice calls When the unit rings, lift the handset or press 1 (DIGITAL\SP-PHONE). When finished, hang up the handset or press 2 (DIGITAL\SP-PHONE
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Transmitting documents Documents you can send Minimum size Maximum size Effective scanning area Document weight Single sheet: 2 Scanned 45 to 90 g/m (12 to 24 lb.) area Multiple sheets: 2 60 to 75 g/m (16 to 20 lb.) 128 mm 4 mm (5w) 3 208 mm (8 ⁄16w) Paper width 216 mm 1 216 mm (8 ⁄2w) 1 (8 ⁄2w) Note: ÁRemove clips, staples or other similar fastening objects. ÁCheck that ink, paste or correction fluid has dried. ÁDo not send the following types of documents. Use copies for fax transmission. —Chem
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Basic Operations Transmitting documents manually Insert the documents FACE DOWN until a beep 1 tone is heard. Press (DIGITAL\SP-PHONE) or lift the handset. Dial keypad 2 FACE DOWN Dial a phone number. 3 ÁIf you misdial, hang up and dial again. When a fax tone is heard, press 4 (START/COPY/SET). Hang up the handset if using it. 5 Note: (START/COPY/SET) ÁIf the other party answers your call, ask them to start receiving a fax, then press your (START/COPY/SET). ÁThe unit will automatically end the t
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Transmitting documents by following the voice guide Press (MENU) until the following is displayed. 1 XMT VOICE GUIDE Dial keypad FACE DOWN Press (HELP). 2 Voice guide: To transmit, insert the document face down until you hear the beep. Insert the documents FACE DOWN until a beep 3 tone is heard. (MENU) Voice guide: (HELP) Press the speaker phone button, then dial (DIGITAL\SP-PHONE) the phone number. When the fax tone is heard, press the start button. (START/COPY/SET) Press (DIGITAL\SP-PHONE). 4
