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X642e MFP
Menus and Messages Guide
May 2006
www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
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Edition: May 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to yo
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Contents Chapter 1: Using MFP menus ............................................................................................ 5 Understanding the multifunction printer (MFP) control panel ........................................................................... 5 Home screen ............................................................................................................................................7 Using the LCD touch-screen buttons ..........................................
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Contents Help Pages .................................................................................................................................................... 89 Manage Shortcuts ..........................................................................................................................................90 Chapter 2: Understanding MFP messages ..................................................................... 91 Status messages ...........................................
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1 Using MFP menus Understanding the multifunction printer (MFP) control panel Most print settings can be changed from the application in use or the print driver. Settings changed from the application or print driver apply only to the job being sent to the MFP. Changes made to print settings from an application override changes made from the control panel. If a setting cannot be changed from the application, use the MFP control panel, MarkVision™ Professional, or the Embedded Web Server (EWS) p
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Using MFP menus Callout Control panel item Function 1 LCD The liquid crystal display (LCD) shows home screen buttons, menus, menu items, and values. It allows for making selections within Copy, Fax, and so on. 2 Indicator light Gives information about the status of the MFP using the colors red and green. Status Indicates Off MFP power is off. Blinking green MFP is warming up, processing data, or printing a job. Solid green MFP is on, but idle. Blinking red Operator intervention is required.
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Using MFP menus Callout Control panel item Function 8 Stop Cause the printing or scanning to stop. During a scan job, the scanner finishes scanning the current page and then stops, which means paper may remain in the automatic document feeder (ADF). During a print job, the print media path is cleared before the printing stops. Stopping appears on the LCD during this process. 9 Backspace Within the Copy menu, which is accessed by touching the Copy button, press Backspace to delete the right-m
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Using MFP menus Home screen (self contained) The following shows a home screen with no other levels. Notice that jobs are pending since the Cancel Jobs button is shown. Copy Fax E-mail FTP Ready. Status/ Supplies Cancel Jobs Home screen with arrows The following home screen appears when there is a home screen continuation to another screen or another level to the home screen. To access the next screen, touch the down arrow. When the next screen is presented, the up arrow would be active in or
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Using MFP menus Button or item Button name or screen item appearance name Function Copy Access the Copy menus. If the home screen is shown, press a number to access the Copy menus, too. Copy E-mail Access the E-mail menus. It is possible to scan a document directly to an e-mail address. E-mail Fax Access the Fax menus. Fax FTP Access the File Transfer Protocol (FTP) menus. A document can be scanned directly to an FTP site. FTP Status message bar Shows the current MFP status, such as Ready or
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Using MFP menus Button or item Button name or screen item appearance name Function Cancel Jobs Open the Cancel Jobs screen. If only one job is in the queue, the button says Cancel Job. The Cancel Jobs screen shows any of the following items under three Cancel Jobs headings on the screen, which are Print, Fax, and Network: print job copy job fax Cancel Job profile FTP e-mail send Each heading has its own list of jobs shown in a column under it. Each column can only show three jobs
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Using MFP menus Other LCD touch-screen buttons may appear on the home screen. They are: Button Button name Function Release Held Faxes There are held faxes with a scheduled hold time previously set. To (or Held Faxes if in access the list of held faxes, touch this button. Manual Mode) Release Held Faxes Held Jobs Open a screen containing all the held jobs containers. Held Jobs Understanding the multifunction printer (MFP) control panel 11
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Using MFP menus Using the LCD touch-screen buttons The following section provides information on navigating through several screens. Only a few screens are chosen to demonstrate the use of the touch-screen buttons. Sample screen one Copy From: Sides (Duplex) Letter (8.5 x 11 in.) Print 1 Print 2 Sided Sided Copy To: Letter (8.5 x 11 in.) Plain Paper Collate Scale / Darkness Copies Copy It Options See Other LCD touch-screen buttons for information on the buttons shown in Sample screen one. Samp
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Using MFP menus Sample screen three If the Select button is touched beside Letter from Sample screen one, the following screen appears. For more information on the Select button, see Select. Copy from Letter (8.5 x 11 in.) Executive (7.25 x 10.5 in.) Legal (8.5 x 14 in.) A4 (210 x 297 mm) Displaying 1-4/5 Back Note: Notice the status message bar on this screen. It shows the number of menu items shown on the screen and how many are available. The message Displaying 1-4/5 means menu items one t
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Using MFP menus Information on LCD touch-screen buttons Button Button name Function or description Select Touch the select button to have another screen appear with additional items. On the first screen, the user default setting is shown. Once the select button is touched, and the next screen appears, touching another item shown on the screen changes the user default setting. Left scroll decrease Touch the left scroll decrease button to scroll to another value in decreasing order. Right scro
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Using MFP menus Button Button name Function or description Selected radio button This is a selected radio button. Touch a radio button to select it. The radio button center changes color to show that it is selected. In Other LCD touch-screen buttons, the only paper size selected is Legal. Back Touch Back to return to the previous screen without saving any settings on the current screen. Back Using the LCD touch-screen buttons 15
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Using MFP menus Other LCD touch-screen buttons Button Button name Function or description Cancel Cancel an action or a selection, or cancel out of a screen and return to the previous screen. Cancel Continue Touch Continue after a menu item or value on a screen is selected and more changes need to be made for a job from the original screen. Once Continue is touched, the original screen appears. Continue For example, if you touch Copy on the home screen, the Copy screen appears like Sample sc
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Using MFP menus Button Button name Function or description Select Select a menu. The next screen appears showing menu items. Select a menu item. The next screen appears showing values. Submit If a different value within a menu item is touched, it needs to be saved to become the current user default setting. To save the value as the new user default setting, touch Submit. Submit For information on user default settings, see page 18. Features Feature Feature name Description Attendance messag
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Using MFP menus Menus Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. To restore factory defaults, select the Restore value from the Factory Defaults menu item. When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored. These settings are called user default settings since the user sel
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Using MFP menus Paper Menu Use the Paper Menu to define settings relating to print media. Default Source Use this menu item to define the default print media source. Menu item Purpose Values and descriptions Default Source Identifies the default print media Tray If the same size and type of print media source. are in two sources (and the Paper Size MP Feeder and Paper Type menu items are correctly set), the sources are Envelope Feeder automatically linked. When one source is empty, prin
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Using MFP menus Menu item Purpose Values and descriptions Tray Identifies the type of print media Plain Paper Use this menu item to: Type loaded in each source. Card Stock Optimize print quality for the Note: If a user-defined name is specified print media Transparency available, it appears instead of Select sources through the Custom Type . If two or more Labels software application by selecting custom types share the same name, type Vinyl Labels the name only appears once in th
