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Summary of the content on the page No. 1
Basic Operation Guide For information about machine setup and software installation, see the Starter Guide. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read Important Safety Instructions first p.. Keep this manual for future reference. For information about advanced operations and specifications, see the e-Manual included on the User Software CD-ROM.
Summary of the content on the page No. 2
Manuals for the Machine Starter Guide The Starter Guide describes setting up the machine and installling the software. Be sure to read this manual before using the machine. Basic Operation Guide The Basic Operation Guide describes common use and basic functions of the copy, fax, and print functions. This Manual e-Manual The e-Manual includes information about all functions and confi gurations of the machine. This manual is included on the User Software CD-ROM. Use the e-Manual’s search functi
Summary of the content on the page No. 3
How to Use This Manual Symbols Used in This Manual Indicates a situation that may lead to death or injury to persons. To use WARNING the machine safely, always pay attention to these warnings. Indicates a situation that may lead to injury to persons or damage to equipment. To use the machine safely, always pay attention to these CAUTION cautions. Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations. Indicates ope
Summary of the content on the page No. 4
Main Functions Print Enlarging and Reducing Poster Printing → p.34 Watermark Printing → p.35 → p.32 • Magnify and divide a single-page Add watermarks such as “COPY” or image to print out on multiple sheets “DRAFT” to the document. Enlarge or reduce data to fi t the paper of paper. size automatically or to print at custom • Make a poster by combining the ratios. printouts together. Copy Adjusting Quality → p.27 Enlarging and Reducing Adjust image quality by setting the → p.27 density and reso
Summary of the content on the page No. 5
Contents Basic Operation Learn the Names and Functions of Each Part of the Machine ……… 8 Front Side …………………………………………………………… 8 Back Side ……………………………………………………………10 Learn the Functions of the Operation Panel …………………………11 Switch between Copy and Fax Mode …………………………………13 Enter Text ……………………………………………………………14 Set Date and Time ……………………………………………………15 Load Documents in the Feeder ………………………………………16 Load Paper ……………………………………………………………18 Loading Paper in the Paper Cassette …………………………………19 Loading Small Size
Summary of the content on the page No. 6
Searching the Address Book …………………………………………46 Redialing ……………………………………………………………46 Sending a Fax to Multiple Destinations (Sequential Broadcast) ………47 Sending a Fax at a Preset Time ………………………………………47 Sending a Fax to an International Destination (Adding Pauses) ………48 Calling a Recipient before Sending a Fax ……………………………49 Receive a Fax (Receive Mode) …………………………………………50 ( → p.83) Using the Machine for Fax Only ……………………………………51 You can see frequantely asked Using the Machine for Faxing and Phoning
Summary of the content on the page No. 7
Basic Operation This chapter describes overall information about the machine and how to load the documents or paper. Read this chapter fi rst. Learn the Names and Functions of Each Part of the Machine ……… 8 Front Side …………………………………………………………… 8 Back Side ……………………………………………………………10 Learn the Functions of the Operation Panel …………………………11 Switch between Copy and Fax Mode …………………………………13 Enter Text ……………………………………………………………14 Set Date and Time ……………………………………………………15 Load Documents in the Feeder …………………
Summary of the content on the page No. 8
Learn the Names and Functions of Each Part of the Machine Front Side Feeder Automatically feeds documents into the Document return tray Returns documents after scanning. machine ( →p.16). Document feeder tray Document stopper Place your documents in this tray. Use the document stopper to prevent documents from falling out of the document return tray. Document guide Adjust these guides to fi t the document. Operation panel Use the panel to control the machine ( →p.11). Handset Use th
Summary of the content on the page No. 9
Basic Operation Toner cover Open this cover to access the toner cartridge or clear paper jams. Toner guides When inserting the toner cartridge, fi t the protrusions on the toner cartridge into these guides. Power button Turn the power ON or OFF. Lift handles (left, right) Hold these handles to lift or transport the machine. 9
Summary of the content on the page No. 10
Back Side USB port Connect to a computer via a USB cable. Handset jack Connect the handset. Speaker Emits sounds such as telephone rings and error tones. Power socket Connect the power cord. Telephone line jack Connect a telephone line. External device jack Connect an external telephone. Rating label The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are specifi ed. Write the serial number on the back cover of this gui
Summary of the content on the page No. 11
Basic Operation Learn the Functions of the Operation Panel Press to access menu functions (see “Navigating Clear Press to delete letters and numbers. Menu the Menu” at the bottom of the next page). 0 to 9 Press to enter letters and numbers. (Numeric Keys) Paper Press to specify paper size and type for the paper Settings cassette ( →p.23). • Press to switch the character entry mode. Report Press to manually print reports and lists ( →p.71). • When sending a fax, press to * switch between pul
Summary of the content on the page No. 12
Press to search for recipients registered in the Address Book Address Book ( →p.46). Press to enter a recipient’s code for coded speed Coded Dial dialing ( →p.45). Redial Press to redial the last three numbers ( →p.46). Pause Press to insert a pause in a fax number ( →p.48). Press to dial a number without using a Hook Mode Switching Keys telephone or handset. Press to switch between the Copy and Fax mode ( →p.13). Open the cover to press between 16 and 30. One-touch Speed Dial Keys Process
Summary of the content on the page No. 13
Basic Operation Switch between Copy and Fax Mode Switch to Copy or Fax mode fi rst to use each mode. Press the key to switch between the Copy and Fax modes. If you do not operate the machine for a while, the machine returns to the Fax mode (standby mode) automatically. Copy Mode Displays the copy ratio, paper source, Copy: Press Start paper size, and number of copies. 1 01 100% LTR + Density: 0 - To change the settings: Original Type: Text/ ... 1. Press [ ▲] or [ ▼] to highlight a
Basic Operation Set Date and Time If incorrect date or time is printed on faxes or reports, change the date and time settings. Press [ ] (Menu). 1 Press [ ▲] or [ ▼] to highlight , and then press [OK]. 2 Press [ ▲] or [ ▼] to highlight
Summary of the content on the page No. 16
Load Documents in the Feeder Pull out the document feeder tray. 1 Spread the document guides a little wider than the document’s width. 2 Fan the document stack and align the edges of the pages. 3 Thoroughly fan the Align the edges a few paper in small batches. times on a fl at surface. Neatly place the documents face down. 4 • Do not exceed the load limit guides (A). Align the document guides tightly to the width of the document. 5 If the document guides are too loose or too t
Summary of the content on the page No. 17
Basic Operation • Make sure any glue, ink, or correction fl uid on the document is I IMPOR MPORT TA AN NT T completely dry before placing the document in the feeder. • To prevent document jams, do not use any of the following: Wrinkled or creased paper Carbon paper or carbon-backed paper Curled or rolled paper Torn paper Thin paper Documents with staples or paper clips attached Transparency • While scanning documents, do not add or remove documents. • When scanning is complete, remove th
Summary of the content on the page No. 18
Load P a per Before loading paper, check the paper is right type. If you load inappropriate paper repeatedly, this may cause paper jams. Please check the paper. Check if the type of paper is appropriate. Step 1 Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details about the available paper or precautions, see [Basic Operation] [Loading paper] in the e-Manual. To prevent paper jams, do not use any of the following: • Wrinkled or creased paper • Curled
Summary of the content on the page No. 19
Basic Operation Loading Paper in the Paper Cassette This section describes how to load letter paper in the Paper Cassette. When loading envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead” ( →p.22). Lift the dust cover. 1 Spread the paper guides a little wider than the paper size. 2 Gently load the paper into the paper cassette with the print side face up, 3 until the edge of the paper stack meets the back of the paper cassette. • Make sure that th
Summary of the content on the page No. 20
Adjust the paper guides tightly to the width and length of the paper. 4 If the paper guides are too loose or too tight, this may result in IMPORT IMPORTA AN NT T misfeeds or paper jams. Close the dust cover. 5 Specify the loaded paper size and type ( →p.23). 6 Loading Small Size Paper Use small paper guide when loading small paper, such as postcards, in the paper cassette. Lift the dust cover. 1 Spread the paper guides a little wider than the paper. 2 Gently load the paper into the pap
