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2-9451
Four-Line Business
Phone with Intercom
Mini User's Guide
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SETUP CLOCK SETUP PROGRAMMING THE HOUR FORMAT The clock is capable of being set to a 12- or 24-hour format. 1. Press PROGRAM. 2. Press TIME SET. 3. Press 0 for 12-hour mode, or 1 for 24-hour mode. 4. Press # to confirm. SETTING THE TIME 1. Press TIME SET. 2. Enter the 4-digit time. For instance, in 12-hour mode, 9:00 a.m. would be 0900. 2
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TELEPHONE OPERATION LINE STATUS INDICATOR LIGHTS Indicator Light Is It Means Off Line not in use. Red Someone else is using the line. Flashing red fast Incoming call. Green You’re using the line. Flashing green Line on hold. Flashing red Line on hold by other stations. Flashing yellow Incoming call transfer. 3
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BASIC OPERATION MAKING OUTSIDE CALLS USING THE HANDSET 1. Pick up the handset and the phone will select an open line. 2. Wait for a dial tone. 3. Dial a phone number. USING THE SPEAKERPHONE 1. Press the SPEAKERPHONE button and the phone will select an open line. 2. Wait for a dial tone. 3. Dial a phone number. 4
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USING THE HEADSET 1. Press the HEADSET button. The HEADSET indicator blinks. 2. Press the line you want. 3. Wait for a dial tone. 4. Dial a phone number. RECEIVING INCOMING CALLS USING THE HANDSET • Pick up the handset. The line is automatically selected. USING THE SPEAKERPHONE • Press the SPEAKERPHONE button. The speakerphone comes on automatically and selects a line. USING THE HEADSET • Press the line button. If the headset mode is not on, you must first press HEADSET. The HEADSET indicator bl
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SWITCHING BETWEEN USING THE SPEAKERPHONE, HANDSET, AND HEADSET To switch to the speakerphone, press SPEAKERPHONE. The speakerphone indicator will come on. To switch to the handset, pick up the handset. The speakerphone or headset will go off. To switch to the headset, press HEADSET. The headset indicator will come on. TIMER During a phone conversation, a call will be timed. To review the call timer for all 4 lines, continue pressing the TIMER button. 6
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DO NOT DISTURB This feature can be set at individual telephones to disable (silence) an incoming ring signal, intercom, or page. 1. While the phone is not in use, press PRIVACY. 2. To cancel, press PRIVACY again. HOLD PLACING A CALL ON HOLD • Press HOLD. The indicator for the line on hold flashes green. PICKING UP A CALL ON HOLD 1. Lift the handset, or press SPEAKERPHONE or HEADSET. 2. Press the line on hold. 7
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REDIAL 1. Pick up the handset, or press SPEAKERPHONE or HEADSET. 2. The line is automatically selected. 3. Wait for a dial tone. 4. Press REDIAL. REVIEWING THE REDIAL BUFFER 1. Press REVIEW. 2. Press REDIAL. AUTOMATIC BUSY REDIAL BUSY REDIAL automatically redials a busy number every 30 seconds (up to 10 times WHEN YOU RECEIVE A BUSY SIGNAL 1. Hang up the phone. 2. Press BUSY REDIAL. 8
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TRANSFER TRANSFERRING A CALL TO ANOTHER STATION 1. With the caller on the line, press TRANSFER. 2. Within 5 seconds of pressing TRANSFER, press the 2-digit station location button (01-16) or memory button where you wish to transfer the call. If the transfered call is not picked up for any reason, the line will be put on hold and the transfer will be cancelled. RECEIVING A TRANSFER FROM ANOTHER STATION • To answer the call, press that line button. PRIVACY While in use, a line can be secured so th
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PROVIDING PRIVACY ON A CALL 1. While on a line, press PRIVACY. The indicator will come on. 2. To cancel, press PRIVACY again or hang up. VOLUME RINGER VOLUME 1. While the phone is on the hook, press the VOLUME up or down button. The phone will ring with the current setting. SPEAKERPHONE, HANDSET, AND HEADSET VOLUME • While the phone is in use, press the VOLUME up or down buttons to the desired volume. 10
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NOTE: The handset and headset volumes will return to the default settings after you hang up the phone. CONFERENCE To connect 1. To place a call, press the line you want. 2. Press HOLD. 3. Place a call on another line. 4. Press CONFERENCE. To disconnect one of the parties Simply press the line of the person you want to continue talking to. To disconnect both parties Simply hang up the handset or press SPEAKERPHONE. 11
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INTERCOM INTERCOMING A STATION 1. Press INTERCOM. The indicator will turn green. (Pick up the handset if you want to use it instead.) 2. Press the 2-digit station number (01- 16) or memory button you want. 3. To end the conversation, hang up or press INTERCOM. OVERRIDING A STATION USING DO NOT DISTURB 1. Press INTERCOM. 2. Press the memory location for the station you want to reach. If the station is in Do Not Disturb (DND), the display will read DND and the PRIVACY indicator will flash. 3. To o
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RECEIVING AN INTERCOM The INTERCOM indicator will flash red. Press INTERCOM. (Pick up the handset if you want to use it instead.) PAGING ALL STATIONS 1. Lift the handset. 2. Press PAGE and listen for the beep. 3. Talk into the handset. You will have 30 seconds paging in this mode. 4. When finished, hang up. NOTE: If no page group number is assigned, all stations will be paged. PAGING A GROUP 1. Lift the handset. 2. Press LOWER. 3. Press PAGE. 4. Press the one digit (1-9) number for the group you
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5. Listen for the beep. The other stations in the specified group will automatically activate their speakphones and receive your page. 6. Talk into the handset. You will have 30 seconds paging in this mode. After 30 seconds, the page will be cancelled. 7. When finished, hang up. DISABLING OR ENABLING PAGE 1. With the handset hung up, press STORE IN. 2. Press PAGE. 3. Press 0 for disable, 1 for enable. 4. Press # to confirm. 14
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MEMORY Each of the 16 memory buttons has the capability of storing 2 separate telephone numbers (up to 30 digits each). STORING A NUMBER 1. Press the STORE IN button. 2. Enter the phone number you want to store using the keypad digits. 3. Press STORE IN again. 4. Press the memory location button (1- 16) where you want to store the number. If you want to store it in lower memory, press the LOWER button. Press the memory location button where you want to store the number. 15
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5. To cancel the storing procedure at any time, press STORE IN. If the indicator is blinking, press it once. If it is continuously lit, press it twice. CHANGING A STORED NUMBER If you want to change the stored number, simply enter the new number over the old number using the previous memory storing procedure. STORING A CHAIN OF NUMBERS You can link together a dialing sequence of phone numbers in separate memory locations by combining them in a single memory location. 16
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For example Location Memory Local access number of long 6 distance company Authorization code (ID) 7 Where entire sequence 8 is to be stored, including long distance phone number Storing 1. Press STORE IN. 2. Press memory location 6. 3. Press PAUSE. 4. Press memory location 7. 5. Press PAUSE. 17
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6. Enter long distance number. 7. Press STORE IN. 8. Press location 8, where the entire location is to be stored. STORING THE LAST NUMBER DIALED You can quickly and easily store into memory the last number dialed by pressing the redial button. Follow steps #1-7 of “Storing a Number ”, but press REDIAL instead of entering the number through the keypad. 18
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DIALING A STORED NUMBER 1. Pick up the handset, press SPEAKERPHONE, or press HEADSET. 2. Press the line you want. 3. Wait for a dial tone. 4. Press the memory button of the person you want to call. If the number is stored in lower memory, press the LOWER button first. CHAIN DIALING This process allows you to dial a succession of stored numbers from separate memory locations. Using 1. Press the line you want. 2. Press memory location 6. 3. Press memory location 7. 4. Press memory location 8. 19
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REVIEWING A NUMBER STORED IN A MEMORY LOCATION 1. Press REVIEW. 2. Press the memory location you want to review. STORING A MEMO With this feature, you are able to temporarily store a number into memory (up to 30 digits), even while you are on the phone. 1. Press MEMO. 2. Enter the phone number you want to store using the keypad digits. 3. Press MEMO to exit. REVIEWING A MEMO 1. Press REVIEW. 2. Press MEMO. 20
