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DCN Delegate Database
Software User Manual
en LBB3580
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GENERAL CONTENTS Chapter 1 - Delegate Database 1 1.1 About Delegate Database Chapter 2 - Getting Started 2.1 Starting Delegate Database 2 2.2 Using Help Chapter 3 - Preparing for a Conference 3.1 The main window 3 3.2 Working with names files 3.3 Entering delegate data 3.4 Working in names files 3.5 Viewing names files 4 3.6 Printing Chapter 4 - Applying Data during a Conference 4.1 Downloading delegate data A 4.2 Exiting Delegate Database Appendix A - Reference Guide A.1 Control menus A.2 Accel
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EXPLANATORY NOTES About this manual This user manual is divided into four chapters. Chapters 1 and 2 provide background information and chapters 3 and 4 provide detailed user infor- mation as follows: • Chapter 1 - Delegate Database - containing a brief overview of the Digi- tal Congress Network (DCN) and an overview of the functionality of the Delegate Database application. • Chapter 2 - Getting started - containing details of how to start the Dele- gate Database application from the DCN Startu
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EXPLANATORY NOTES Manual conventions For clarity this user manual uses consistent styles, symbols and typographical conventions. They are: NOTE: General notes are contained within rules and indicated with this symbol in the left margin. Notes are used to draw attention to special actions or information. CAUTION: A caution is contained within rules and indicated with this sym- bol in the left margin. Cautions are used to draw attention to actions or com- mands that could lead to a loss of infor
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EXPLANATORY NOTES Delegate Database Digital Congress Network Software User Manual Page iv
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DELEGATE DATABASE CONTENTS 1 Title Page 1.1 ABOUT DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . . . . .1-2 What is Delegate Database? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Digital Congress Network Delegate Database Page 1-1 Software User Manual
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DELEGATE DATABASE 1.1 ABOUT DELEGATE DATABASE 1 What is Delegate Database? The Delegate Database software allows users to compile a comprehensive database of information relating to participants at a conference or meeting. The delegate information is classed as either ‘conference-related’ or ‘personal’. • Conference-related deals with parameters like interpretation language, vote weight and microphone authorization. This data is used by the DCN for conference controlling. • Personal informati
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DELEGATE DATABASE NOTE: This information is stored in a ‘screen card’ which is displayed in the 1 main window of Delegate Database. Each delegate has a separate screen card, with text boxes, edit fields and check boxes for specifying the details for that delegate. Screen cards are stored by the DCN system in a names file. A screen card is entered for each delegate. All delegate data is input via the main window. For some entries (first name, last name) the only restriction is the number of chara
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DELEGATE DATABASE 1 [This page left intentionally blank] Delegate Database Digital Congress Network Software User Manual Page 1-4
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GETTING STARTED CONTENTS Title Page 2.1 STARTING DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . .2-2 2 The DCN Startup screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Selecting a installation- (and names) file . . . . . . . . . . . . . . . . . . . .2-3 The Delegate Database icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3 2.2 USING HELP . . . . . . . . .
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GETTING STARTED 2.1 STARTING DELEGATE DATABASE The DCN Startup screen The Delegate Database program is started from the DCN Startup screen (shown below). 2 Fig. 1 The DCN Startup screen NOTE: For starting the DCN Startup program from an icon in the desktop, refer to the Startup user manual. Delegate Database Digital Congress Network Software User Manual Page 2-2
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GETTING STARTED The DCN software uses two user-created files that contain important infor- mation about the installed hardware configuration and about delegates’ names. These files are: • Installation file - containing information about channel assignment and 2 the numbers that have been assigned to all microphones connected to the DCN. These seat numbers are assigned using the System Installation software (LBB 3585). • Names file - containing information about the name, seat number and other co
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GETTING STARTED 2.2 USING HELP The Help menu The ‘Help’ menu in the title bar contains commands for an on-screen help facility. This help facility contains information on all commands in the 2 ‘File’ menu, on which keyboard keys are functional, a description of how to use the Delegate Database software, information on how to use the help facility itself, plus an index and a glossary of terms. All information con- tained in this user’s manual can also be found in the ‘Help’ facility. The ‘Help’
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GETTING STARTED Commands This gives information on all menu options, covering the ‘File’, ‘Edit’, ‘Search’, ‘View’, ‘Fields’, ‘Configure’, ‘Apply’ and ‘Help’ menus. To access the ‘Commands’ help facility: • Select the ‘Help’ menu and click on ‘Commands’. 2 A list of menu groups is given. For more information on any menu group contained in the list: • Click on the required menu group in the list. A list of options in the selected menu group is given. For more information on any option contained i
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GETTING STARTED Using Help This gives information on how to use the Delegate Database help facility. To access the ‘Using Help’ facility: • Select the ‘Help’ menu and click on ‘Using Help’. 2 A list of topics is given. For more information on any topic contained in the list: • Click on the required topic in the list. A list of options for the selected topic is given. For more information on any option contained in the list: • Click on the required option in the list. An on-screen page with the r
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GETTING STARTED About Delegate Database This provides software release information. To display the ‘About...’ window: • Select the ‘Help’ menu and click on ‘About Del. Database...’. 2 The following window appears: Fig. 2 The ‘About ...’ window To remove this window: • Click on the ‘OK’ push button. Digital Congress Network Delegate Database Page 2-7 Software User Manual
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GETTING STARTED 2 [This page left intentionally blank] Delegate Database Digital Congress Network Software User Manual Page 2-8
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PREPARING FOR A CONFERENCE CONTENTS Title Page 3.1 THE MAIN WINDOW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 The menu bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 3.2 WORKING WITH NAMES FILES . . . . . . . . . . . . . . . . . . . . . . .3-4 Names files options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-
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PREPARING FOR A CONFERENCE 3.1 THE MAIN WINDOW The Delegate Database main window is used to input delegate data and parameters and to access the other dialogue boxes of the Delegate Database program. 3 Fig. 1 The Delegate Database main window In the title bar at the top of this window, the names file name is displayed. If a names file was selected from the main menu of the Startup program, this file will be opened and the name of this file will appear
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PREPARING FOR A CONFERENCE The main window contains the following elements: • ‘Previous Name’, ‘New Name’, and ‘Next Name’ push buttons • ‘Records’ text and field • ‘Conference Data’ dialogue box • ‘Personal Data’ dialogue box or push button • ‘Screen Line’ text box • ‘ID Card Label’ text box • ‘Produce Card’ push button • ‘Read Card’ push button 3 The menu bar All menu options referred to in this user manual are contained within the menu bar, located underneath the title bar at the top of the m
